Program Administrator II

Description

Program Administrator II

University of Alabama at Birmingham

The Program Coordinator will lead the Division of Hematology and Oncology's event portfolio and community outreach presence, overseeing the planning, development, coordination, and execution of a comprehensive slate of educational, professional, and community-facing activities. In addition, the role will support important Division-specific activities. This role serves as a central liaison across internal stakeholders, community partners, and external organizations while ensuring operational excellence, financial stewardship, and alignment with UAB's mission and values. The position combines event leadership, program coordination, stakeholder engagement, and financial management support to advance the Division's visibility, collaborations, and community impact.

General Responsibilities

• Administers the logistical support for a University-wide program, which is often of a large and/or complex nature.
• May participate in developing program plans, objectives and directives.
• May supervise support staff.
• Acts as a communication liaison with outside resources.
• Plans and carries out special projects related to the success of the program.
• Responsible for adherence to program budget.
• May provide education and training to UAB community.

Core Competencies

• Ability to coordinate complex, multi-component programs independently
• Skilled in planning, prioritization, and execution of multiple simultaneous initiatives
• Ability to manage large-scale, high-visibility events and stakeholder expectations
• Understanding of budgeting, financial tracking, and reporting processes
• Ability to assist with development and management of program budgets and agreements
• Strong attention to detail in financial compliance and documentation
• Strong written and verbal communication skills across diverse audiences
• Ability to serve as liaison across internal teams and external partners
• Ability to maintain structured data systems (contacts, events, reporting metrics)
• High-level organizational skills with attention to detail
• Ability to manage timelines, logistics, and competing priorities effectively

Administrative systems

Excel, presentations, scheduling tools, EventBrite, Canva

Minimum Qualifications

• At least 1-3 years of relevant experience in program coordination, event management, or administrative leadership roles.
• Equivalent combination of education and experience may be considered.

Preferred Qualifications

• Experience in academic medicine or research environments
• Experience working in industry
• Experience with basic financial analysis
• Familiarity with CME events, conference planning, or community outreach initiatives

Work Environment Expectations

• Strong collaboration with physicians, administrators, and external partners
• Occasional travel and evening/weekend work required for events

Qualifications

Education

• Bachelor's degree in a related field and one (1) year of related experience required.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location: University

Job Category: Clerical & Administrative

Organization: 311402200 Med - Hematology & Oncology

Employee Status: Regular

Shift: Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager): Hybrid Eligible