Production Event Specialist

Join a fast-moving experiential team bringing immersive, on-site activations and live programming to life in a high-profile entertainment environment. This role blends creative event production, vendor management, and hands-on execution for quick-turn projects that help shape memorable guest experiences.

Responsibilities

• Develop original event and activation concepts that align with brand and title guidelines for on-site guest experiences
• Guide projects from idea through installation, ensuring creative vision, production quality, and execution stay aligned
• Build project decks and documentation that clearly outline creative direction, design elements, and production needs
• Source, vet, and manage vendors across fabrication, décor, AV, graphics, and related production categories
• Provide direction to fabricators and creative partners to help deliver polished, on-brand experiences
• Oversee timelines, milestones, dependencies, and deliverables across multiple concurrent projects
• Support budgeting activities, cost estimates, purchase orders, invoice tracking, and vendor billing coordination
• Draft clear statements of work and help maintain accurate production records and recap documentation
• Lead or support on-site installs, load-ins, and event execution as needed, including occasional evenings and weekends
• Partner closely with cross-functional teams, including marketing, operations, finance, and leadership stakeholders

Skills

• 5+ years of experience in short-turnaround event production, experiential marketing, live events, themed entertainment, or a related field
• Strong eye for design and an understanding of spatial experiences and guest journey principles
• Experience taking activations from concept to completion, including creative development and production oversight
• Ability to manage vendor relationships from sourcing through on-site execution
• Experience creating budgets, tracking costs, and supporting project-level financial planning
• Comfort working in fast-paced, ambiguous environments with shifting priorities and tight timelines
• Strong communication and presentation skills with the ability to share ideas clearly with stakeholders
• Proficiency with Google Workspace, including Docs, Sheets, Slides, and Drive
• Ability to collaborate across teams while maintaining organization and attention to detail

Preferred Skills

• Experience with IP-sensitive projects and creative review or approval workflows
• Existing vendor relationships in the Philadelphia market
• Experience with Adobe Creative Suite or similar tools for light design review and annotation
• Background in immersive experiences, location-based entertainment, brand activations, or themed environments
• Experience supporting quick-turn projects with a strong mix of creativity and operational follow-through

At Horizontal Talent, we believe inclusive teams create better outcomes. We are committed to fostering a respectful, equitable, and welcoming hiring process where every candidate can bring their authentic self forward.

To apply, please submit your PDF resume and share your availability to start, pay rate, interview history with the client, application history with the client, any upcoming time off needs, and your birthday (MM/DD).

By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.