Procurement Support Specialist

The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in Finance and Operations, National Portrait Gallery (NPG), Office of Under Secretary for Museum & Culture at the Smithsonian Institution (SI).

Overview

Accepting applications

Posted today · Apply by 06/23/26

Due by 11:59 p.m. ET on June 23, 2026

Work site options

Telework eligible: No

Remote job: No

Relocation expenses reimbursed: No

Salary

$85,447 - $111,087 per year

Pay scale & grade

GS 11

Promotion potential

11

Work schedule

Full-time - Full-Time, Permanent

Appointment type

Permanent - Federal

Occupations and job series

• 1101 General Business And Industry

Supervisory status

No

Federal service type

This job is in the Competitive Service

Represented by a union

Yes

Drug test

No

Security clearance

Not Required

Position sensitivity and risk

Non-sensitive (NS)/Low Risk

Duties

The Procurement Support Specialist prepares and reviews contracts and procurement actions, and provides guidance on various procurement issues.

In this position, you will:

1. Prepare and organize procurement documentation, including statements of work, deliverables, payment schedule, and supporting materials, ensuring alignment with approved templates and regulatory requirements.

2. Provide guidance to NPG staff on standard procurement requirements and reviews procurement requests for completeness, accuracy, and compliance.

3. Monitor the progress of vendor invoices and review system holds to identify discrepancies; reviews general ledger entries to monitor fund expenditures.

4. Review contracts or contract modifications, drafts informational materials or procedural guidance, and help vendors by explaining standard procedures for vendor enrollment and required documentation.

Requirements

Conditions of employment

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as organizing complete and accurate purchasing documentation, advising internal and external customers on procurement policies and methods, and analyzing expense data in financial systems in a museum setting or other cultural institution.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position.

Or Education: Three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree directly related to this position may be substituted to meet the experience requirements.

Or a Combination: Education and experience may be combined to meet the basic qualifications.

Additional information

This position is not included in the bargaining unit.

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

• Knowledge of procurement regulations, agency policies, and internal organizational guidance, sufficient to perform routine and moderately complex acquisition actions.

• Knowledge of contracting procedures to assist staff in developing statements of work, determining appropriate procurement methods, and resolving issues involving documentation, funding, or procedural compliance.

• Knowledge of procurement systems, financial management processes, and reporting tools is required to support data entry, invoice monitoring, obligation tracking, and reporting.

• Skill in written communication to prepare procurement documentation, guidance, and correspondence.

• Skill in oral communication to convey procurement requirements and rationale to staff, contracting personnel, vendors, and reviewing officials in a clear and accurate manner.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency.

Required Documents

Your application package should include the following documents:

• Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), and hours worked per week, for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position.

• Current and former employees MUST submit a copy of their Standard Form (SF)-50, “Notice of Personnel Action,” that indicates proof of status and time-in-grade eligibility.

• Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.

How to Apply

Click on the "Apply Online" button on the upper right side of the page.
Please Note:

• You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).

Agency contact information

Marie Parks

Phone: 202-633-6332

TDD: 202-633-6409

Email: Parksma@si.edu

Address: SMITHSONIAN
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, District of Columbia 20013-7012
United States