Procurement Specialist

About This Role

Under the direction of the Procurement Leadership, this role will assist in all aspects of procurement activities and overall vendor management on the assigned client accounts. This position requires experience in procurement, strategic sourcing, contracting, and analytical skills, including vendor administration, relationship management, opportunity analysis, and contract facilitation for goods and services, ensuring compliance with terms and conditions. Experience in commercial real estate and/or facility management environments is strongly desired, and demonstrated capabilities in managing multiple stakeholders are a requirement.

Responsibilities

• Manage, review, and participate with team members to develop bid packages, facilitate RFP activity, and analyze quotations
• Manage vendor accreditation, onboarding, and ongoing overall vendor administration
• Prepare and facilitate contract negotiation with suppliers, utilizing templates and processes to ensure accuracy in areas such as Scope of Work, Pricing, and Site & Equipment Lists
• Utilize Contract Lifecycle Management (CLM) tool for vendor contracting process and storage, administration, and overall compliance, ensuring updates, amendments, and renewals are processed in a timely fashion
• Monitor and report vendor performance trends
• Ensure contract compliance with C&W and/or client policies and review compliance of service agreements - terms and conditions
• Maintain organized records and establish tracking programs for vendor documentation compliance (COI, Contract renewals, etc.)
• Assist in resolution of vendor issues from the Client and the Account Team to ensure the implementation of a high quality long term solution that meets stakeholder expectations
• Interact with C&W Procurement to ensure utilization of Preferred/Approved Suppliers, contract templates, and other tools and templates
• Provide exceptional client presentation delivery by conducting all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment, and diplomacy
• Research supply base for consolidation and improvement in service levels for the Client Account
• Generate metrics, analysis, reports, and supplier QBRs to support the client, account, and C&W expectations
• Prepare and distribute reports and statistical data to facilitate planning and maintenance of accurate contract records and files
• Become familiar with and ensure adherence of current procurement practices, policies, and procedures, to include both C&W corporate and Client account specifications
• Perform other miscellaneous related duties as assigned

Requirements

• Bachelor’s degree in a related field (An advanced degree is a plus)