Procurement Specialist

About This Role

The Procurement Specialist is responsible for managing the purchase order lifecycle for distributors, from creation to closure and payment. This role involves close collaboration with internal finance teams and external distributors across the Middle East, ensuring compliance with company policies and contributing to continuous process improvement.

Responsibilities

• Create distributor purchase order requests in the system and own the maintenance of the purchase order until order closure and payment to the distributor
• Collaborate with Business Unit Finance (BUF) requester on purchase request details; foster team spirit via effective collaboration with Distributors across the Middle East Region, local Business contacts, Help Desk and regional support teams
• Verify received claims daily and follow up with Distributors for any correction, ensuring appropriate claim approval by Business stakeholders in accordance with approval matrix; follow up on payment queries for Distributor claims
• Track and update distributor debit notes submitted via distributor SharePoint and pro-actively follow up on their status
• Record goods/service receipt in the eMarketplace (SAP Ariba) system based on Business Requester confirmation (positive and negative Goods receipt) in accordance with regional & spend type approval matrix
• Resolve any discrepancies in the request matching process (Mismatch, Request for Information) within target time (KPIs)
• Close Purchase Orders within 90 days of
• Ensure all purchase requests follow compliance protocols in accordance with Global, Admin Hub and Distributor SOP; ensure compliance with Corporate policies, procedures and internal controls
• Provide feedback for Debit Note OPEX accrual based on open PO review and local Business stakeholder
• Support internal auditors with the execution of compliance activities and audit requests
• Support continuous process improvement in order to simplify and standardize processes, support optimization efforts, propose claim process improvements and cross cluster harmonization related to Debit Notes flow
• Develop strong connection with internal and external stakeholders to communicate and align Distributor debit note process standards and fulfill requirements
• Demonstrate communication and leadership skills to support and assist other team members within Admin Team
• Support continuous process improvement in order to simplify and standardize processes, support optimization efforts, propose claim process improvements and cross cluster harmonization related to Debit Notes flow

Requirements

• University Degree
• 3-5 Years experience in procurement
• Fluency in English & Arabic

Nice to have: