This Procurement Manager role involves overseeing and supervising the Procurement Department and a small support team. The manager will support the Contract Administration Team and Procurement departments by maintaining procurement databases and systems, cataloging and pricing products, and managing records. The position also includes developing department workflows and coordinating with Operations and Finance on sourcing, accounts payable, and sustainable procurement.
Responsibilities
Review and execute proper authorized purchases from established vendors
Conduct research into new and innovative products while meeting departmental requirements in a cost-effective and timely manner
Exceed internal customer expectations
Process purchases via Purchase Orders, P-cards, etc.
Oversee and maintain accurate procurement databases in Unanet, including cataloging and updating products, SKUs, vendors, pricing
Generate Purchase Requisitions and place orders for supplies and equipment in a timely, efficient, and accurate manner
Collaborate with Operations/Program Management, Contracting, Finance, and Subcontracting to ensure awareness and understanding of procurement requirements for contract management, procurement, pricing, subcontracting, and reporting
Conduct data searches and price evaluations including RFQs, competitive bids, and bid analysis
Review and complete pricing and reporting requirements for NIB, Green Product Purchasing and other compliance requirements
Reconcile vendor product availability and delivery discrepancies and initiate purchases from alternative vendors as required
Troubleshoot defective and/or unacceptable goods/services with users, vendors, and others to resolve performance concerns
Ensure all purchased goods/services are in compliance with regulatory requirements
Receive and validate product and equipment deliveries to the Melwood CTC Building and notify the party responsible for pick up
Collaborate with Finance and Fleet Management for processing vehicle purchases
Develop and assign department workflows
Liaise with Operations and Finance regarding mandatory sourcing, accounts payable, and sustainable procurement requirements
Perform data entry of invoices and credit card purchases for Accounts Payable
Source products and equipment
Assist with competitive pricing analysis
Prepare price lists and reports as required
Assist with identifying and vetting subcontractors, including preparing and analyzing RFQs and bid responses
Requirements
5+ years of combined experience in Procurement/Accounting/Finance/Contracts/Business or related field
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Bachelor's degree preferred
Proficiency with Microsoft Office software applications
Highly detail-oriented for data entry, updating, and managing the Unanet procurement system
Ability to work 5 days per week, Monday-Friday (occasional nights and weekends)
Ability to work in-office a minimum of 3 days per week
Knowledge of procurement best practices, sourcing, developing RFQs, pricing analysis, vendor selection, managing databases, accounts payable processes, reporting, and compliance with government contracting regulations
Excellent time management, attention to detail, problem-solving, and communication skills
Valid driver's license
Demonstrated leadership and team management skills
Important Details
Schedule: 5 days per week, Monday-Friday (occasional nights and weekends)
About the Company
We are committed to building a diverse and inclusive workforce.
Melwood is a family of companies with a shared vision of a world where people with disabilities are fully included.
