Procurement Managers oversee daily purchasing operations, inventory replenishment, and supply chain logistics across a network of clinic locations. They lead sourcing strategies, negotiate contracts, evaluate vendor performance, and manage supply chain risks to ensure consistent, cost-effective operations. This role works directly with vendors and local office staff to minimize product waste and optimize costs while ensuring clinics have necessary supplies for seamless patient care.
Responsibilities
Identify and vet reliable suppliers based on pricing, quality, delivery times, service levels, and scalability
Lead commercial negotiations to secure favorable terms, volume discounts, pricing protections, and service-level agreements (SLAs) that protect the company against supply chain volatility
Build and maintain long-term partnerships with key suppliers, conduct regular supplier performance reviews, and resolve supply and service disputes
Manage and support the implementation of an inventory management software system across the organization, including assisting with system selection, implementation, process development, user adoption, and ongoing optimization
Establish and maintain standardized inventory management processes across all clinics, including inventory controls, ordering procedures, receiving processes, storage standards, and inventory tracking
Establish and monitor minimum and maximum inventory levels for key supplies and products to ensure appropriate inventory availability while minimizing excess stock and carrying costs
Conduct regular inventory audits across clinics to validate inventory counts, identify discrepancies, improve inventory accuracy, and support accurate inventory reporting to the Finance team
Partner closely with Finance to provide accurate inventory data, purchasing information, spend reporting, and inventory valuation to support financial planning, forecasting, and reporting
Analyze purchasing data, supplier spend, and inventory trends to identify cost-saving opportunities, standardize purchases, and improve purchasing efficiency across the organization
Demonstrate measurable annual reductions in supply and purchasing costs through vendor negotiations, contract management, purchasing standardization, utilization analysis, and other cost-containment initiatives
Monitor inventory levels and purchasing patterns to reduce excess and obsolete inventory, minimize waste, and proactively identify products at risk of expiration
Develop and implement processes to reduce expired inventory, including inventory rotation, expiration-date monitoring, clinic-level accountability, and appropriate redistribution of supplies between locations when applicable
Mitigate supply chain disruptions by diversifying vendor bases, identifying alternative suppliers, maintaining appropriate safety stock levels, and developing contingency plans for critical supplies
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Manage the annual review and renewal process for all vendor contracts, including evaluating pricing, terms, service levels, performance, utilization, and opportunities for renegotiation or consolidation
Maintain a comprehensive vendor and contract management process, ensuring key agreements, pricing, renewal dates, SLAs, and performance requirements are documented and monitored
Ensure that all purchasing and inventory management activities adhere to company guidelines, legal and regulatory requirements, and ethical sourcing standards
Collaborate with clinic leadership and operational teams to understand supply needs, improve purchasing practices, maintain appropriate inventory levels, and promote accountability for inventory management
Develop and monitor key performance indicators (KPIs) related to purchasing, inventory accuracy, supply costs, vendor performance, expired inventory, and cost savings, and provide regular reporting to leadership
Requirements
Bachelor's degree in business administration, supply chain management, finance, or a closely related field
Minimum 4+ years of experience in procurement, purchasing, inventory management, or multi-site management, preferably within a dental, orthodontic, medical device, healthcare, or related environment
Demonstrated experience achieving measurable annual cost reductions through strategic sourcing, vendor negotiations, contract management, purchasing standardization, or other procurement initiatives
Experience managing inventory across multiple locations, including conducting inventory audits and establishing inventory controls, minimum/maximum levels, and replenishment protocols
Experience implementing, managing, or optimizing inventory management software or related purchasing/inventory technology
Proficiency in data analysis, including the ability to interpret spend data, analyze inventory trends, identify cost-saving opportunities, and forecast inventory requirements
Strong understanding of vendor and contract management, including pricing reviews, contract negotiations, renewals, and supplier performance management
Excellent verbal and written communication skills
Strong time management and multitasking skills
Strong organizational skills and attention to detail
Hold a valid state driver's license
Pass a motor vehicle record (MVR) check
Nice to have:
Experience specifically within a Dental Support Organization (DSO), healthcare network, medical device organization, or multi-site healthcare environment
Experience implementing inventory management systems across multiple locations or clinics
Familiarity with major dental manufacturing brands, dental supply vendors, and digital dental workflow software
Experience partnering with Finance teams on inventory reporting, spend analysis, inventory valuation, and financial planning
Experience developing and tracking procurement and inventory KPIs, including cost savings, inventory accuracy, stock levels, vendor performance, and expired inventory
Benefits
Company vehicle, iPass, and gas card (based on MVR approval)
Paid Time Off & Holiday Pay
Medical, Dental, Vision, and Life Insurance
Short-Term & Long-Term Disability
Employee Assistance Program
Health Savings Account & Dependent Care Account
401(k) with company match
Pet Insurance
Tuition Assistance Program
Identity Theft Protection
Legal Insurance (MetLife MetLaw)
Transit Reimbursement
Free and discounted orthodontic treatment
Important Details
Schedule: Monday–Friday, 8:00 AM – 5:00 PM (flexibility required); occasional Saturdays and some holidays
Work format: After successfully completing the probationary period, employees may have the opportunity to work from home one day per week
Reporting base location: 1700 W Higgins Rd, Suite 320, Des Plaines, IL 60018
About the Company
Orthodontic Experts is committed to delivering exceptional patient care and setting the standard for orthodontic excellence. With 33 locations across the greater Chicagoland area, Wisconsin, and Indiana, the company is focused on transforming smiles and making a meaningful impact in the communities it serves.
Orthodontic Experts is a trusted partner in delivering exceptional orthodontic care to children, teens, and adults.
