This position provides highly responsible technical and management work in directing and administering the County’s centralized purchasing and contracts program. The role involves working effectively with Elected Officials, County Management, and Department-level Fiscal Services Staff across various departments.
Responsibilities
Regularly assign work to other employees and supervise related activities
Provide recommendations on hiring employees, scheduling work hours, evaluating employee performance, and handling employee grievances and promotions
Make final decisions on employee training, granting time off, and employee coaching and counseling
Administer Gila County's centralized procurement program, ensuring compliance with applicable Federal and State laws, County Ordinances, Board of Supervisors policies, and County procurement procedures while promoting fair, ethical, and cost-effective purchasing practices
Plan, develop, and manage competitive procurement processes including Invitations for Bids (IFBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Statements of Qualifications (SOQs), and other solicitations
Prepare bid documents, legal advertisements, procurement schedules, and award recommendations
Develop, negotiate, and administer contracts and procurement agreements, including contracts, intergovernmental agreements (IGAs), memoranda of understanding (MOUs), construction and professional services agreements
Maintain contract records, procurement documentation, Board agenda items, and related contract administration activities
Provide procurement leadership and technical guidance to County departments by assisting with procurement planning, specifications, sourcing strategies, contract development, procurement methods, and interpretation of procurement laws and policies
Coordinate with the County Attorney's Office and other stakeholders as needed
Lead strategic sourcing and contract management initiatives by researching market conditions, analyzing historical purchasing data, negotiating pricing and contract terms, identifying process improvements, establishing performance measures, and developing cost-effective acquisition strategies for commodities, services, and construction projects
Coordinate procurement communications and vendor relations by responding to vendor inquiries, facilitating solicitation processes, issuing notices of award and non-award, managing vendor protests and dispute resolution, and collaborating with contractors, consultants, public agencies, and County departments throughout the procurement lifecycle
Monitor procurement program performance and continuous improvement by evaluating procurement methods, recommending policy and procedural enhancements, safeguarding confidential information, identifying operational risks and acquisition challenges, and implementing innovative solutions that improve efficiency, compliance, and service delivery
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Ensure compliance with federal grant procurement requirements by identifying and applying applicable federal regulations (2 CFR Part 200) to grant-funded procurements including required contract provisions, cost principles, and records retention requirements
Evaluate and administer cooperative and intergovernmental purchasing agreements (e.g., State of Arizona SPO contracts and other public agency cooperative agreement(s) to support cost-effective and compliant procurement methods
Respond to and coordinate procurement-related Public Records Requests, including records, compilation, review, and coordination with the County Attorney’s Office as needed
Provide training to various County personnel in purchasing policies and procedures
Maintain documentation for training/educating prospective vendors on the Open Gov procurement portal
Collaborate with Deputy Director – Finance to ensure continuous education/training for high-volume departments
Attend procurement-related training, conferences, and professional development opportunities (e.g., NIGP (National Institute for Governmental Procurement), GFOA (Government Finance Officers Association)) to maintain professional certifications and remain current on public procurement best practices
Prepare, track and report lease
Important Details
Supervisory Responsibilities: Yes
Covering 4,796 square miles, Gila County has always been a great place to live, work and play.
