Procurement Clerk

About This Role

This role involves performing various administrative actions to procure maintenance materials and maintaining documentation within the procurement department. It suits a proactive individual who can work independently and ensure efficient processing of purchase orders.

Responsibilities

• Work independently or with limited supervisory assistance to perform various administrative actions to procure maintenance materials not readily available
• Utilize multiple computer systems to initiate necessary procurement and maintain documentation within the procurement department
• Ensure Purchase Orders (POs) are processed, received, paid and maintain records within procurement for future retrieval as needed
• Contact in-house tool crib, Safety, Purchasing, Transportation, Vendors and other organizations for status of existing purchase orders and expedite deliveries as needed
• Advise affected department(s) of status
• Investigate and consider Inter-Company and vendor sources of maintenance materials
• Recommend and tentatively decide on the acceptability of substitute materials, referring such decision to others for approval
• Utilize computer systems/software to create new vendor accounts
• Use the security portal to create and validate vendor accounts
• Act as a liaison between the vendor and the security portal system representative
• When required, create matching purchase order in the computer system(s)
• Scan completed receiving documents and all other associated documentation and link the applicable purchase order computer system(s) for closure
• Validate paid purchase orders in the system for vendor invoice status
• Submit vendor invoices that are not active in the system (e.g. government invoices) to LM Accounts Payable
• Maintain catalog library, scan, update and maintain vendor Insurance Certificates
• Label POs and random items as needed
• Act as the liaison between procurement buyers and shipping and receiving
• Expect to have non-reoccurring special projects added to your duties as needed
• Create shipping notices, maintain and audit of shipper log
• Maintain files of shipping documentation and other logistics documents as needed

Requirements

• Knowledge of and ability to use computer applications and keyboarding skills
• Proficient in Word and Excel
• Familiarity with Company supplies of these items and with vendor sources
• Ability to contact vendors in person, via e-mail or by phone, for the purposes mentioned above
• Must be a self-starter and able to work on your own
• Able to prioritize and operate proactively