About This Role
The Principal Assistant plays a crucial role in supporting the Deputy Commissioner by coordinating scheduling activities and maintaining in-house agendas. This position is ideal for someone who excels in administrative tasks and enjoys working collaboratively with various stakeholders to enhance operational efficiency.
Responsibilities
- Coordinate and maintain scheduling activities and in-house agendas of the Deputy Commissioner in order of Agency priority and programmatic importance.
- Maintain and/or monitor information and control systems to report on the status of activities and services, to assist with improving timeliness, and to foster adherence to management directives.
- Coordinate tasks which require cooperation and coordination amongst Assistant Deputy Commissioners, OAQA managers and any internal and external partners.
- Review and approve monthly statistical reports and field audit and QA reports to ensure that field time is used appropriately, recorded accurately and that program objectives and projections are being met.
- Assist with scheduling and coordination of meetings and events as needed for the Office of Audit and Quality Assurance. Direct the implementation and preparation of analytical reports and initiatives on behalf of the Deputy Commissioner.
- Establish priorities of incoming and out-going correspondence; maintain chronological registers of materials received with follow-up action; enhance and maintain filing system.
- Draft communications, correspondence, and reports as needed. Update existing reports and presentations.
- Coordinate inventory of supplies and equipment, ensure the request and distribution of new supplies as necessary for all departments/units reporting to the OAQAS.
- Screen/monitor incoming calls for the Deputy Commissioner, take messages, answer general questions and/or appropriately transfer or refer calls.
Requirements
- A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
- An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above; or
- A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described above; or
- Education and/or experience equivalent to the above. However, all candidates must possess the one year of administrative or supervisory experience as described above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.
