Personal Assistant - Remote

About This Role

This remote personal assistant role supports a busy U.S.-based client with personal, household, and day-to-day responsibilities. The position is hands-on and suits someone who enjoys making life easier for another person by managing appointments, travel, purchases, research, and logistics.

Responsibilities

• Manage personal calendars, appointments, reservations, reminders, and scheduling
• Research and coordinate travel, including flights, hotels, transportation, and itineraries
• Research vendors, products, services, and solutions and present clear recommendations
• Make calls, request quotes, schedule services, and follow up with vendors
• Coordinate online purchases, returns, subscriptions, deliveries, and other personal needs
• Assist with household and family logistics that can be managed remotely
• Organize paperwork, digital files, records, and important information
• Track important dates, renewals, payments, appointments, and outstanding tasks
• Handle administrative and personal projects from request through completion
• Communicate with vendors, service providers, businesses, and other third parties on the client's behalf
• Follow up proactively to ensure tasks are completed and nothing falls through the cracks
• Handle personal and confidential information with discretion
• Support special projects and unexpected requests as they arise

Requirements

• 3+ years of experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or in another high-touch support role
• Experience supporting U.S.-based or international clients strongly preferred
• Near-native written and spoken English
• Exceptional organization, attention to detail, and follow-through
• Strong research and problem-solving skills
• Comfortable communicating with vendors and service providers by phone and email
• Strong judgment, discretion, and professionalism
• Ability to work independently without constant supervision
• Comfortable managing multiple priorities and switching between different types of requests
• Tech-savvy and comfortable learning new tools quickly
• Availability to work U.S. business hours
• Reliable primary and backup internet connections

Nice to have:

• Experience supporting founders, executives, entrepreneurs, or high-net-worth individuals
• Experience coordinating travel and detailed itineraries
• Experience with household, family, or lifestyle management
• Experience managing purchases, vendors, subscriptions, expenses, or personal records