Personal Assistant

About This Role

Providing comprehensive administrative and operational support to senior executive leadership is the core of this Personal Assistant role. Based at UKMC, this position also supports activities across The Unibridge Group, working closely with senior stakeholders and ensuring the smooth coordination of executive priorities and business operations. The role requires exceptional organisational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars, appointments and meeting schedules
• Coordinate meeting requests and issue invitations
• Prepare schedules, briefing notes and supporting information
• Monitor correspondence and respond to routine enquiries where authorised
• Provide day-to-day administrative support and document preparation
• Organise internal and external meetings
• Prepare agendas, meeting packs and supporting papers
• Take meeting minutes and maintain action logs
• Follow up on outstanding actions and deadlines
• Support board, committee and Group-wide meetings as required
• Arrange domestic and international travel
• Coordinate accommodation, transport and itineraries
• Organise logistics for events and business engagements
• Maintain travel documentation and expense records
• Act as a professional point of contact for internal and external stakeholders
• Coordinate information requests across departments
• Support project administration and progress tracking
• Assist with Group-wide administrative activities
• Prepare and proofread reports, letters, presentations and spreadsheets
• Maintain electronic filing systems and confidential records
• Ensure compliance with data protection and company policies
• Handle sensitive information with professionalism and discretion

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role
• Experience supporting senior executives or leadership teams
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Experience organising meetings, taking minutes and managing action trackers
• High levels of professionalism, discretion and confidentiality
• Excellent attention to detail and accuracy
• Ability to work independently and manage competing priorities

Benefits