Supporting five senior executives by proactively managing complex diaries, coordinating international travel, and providing comprehensive administrative and financial support is the core of this Personal Assistant role. The position suits an exceptionally organised and adaptable individual who can anticipate needs and protect executive time in a fast-paced international environment.
Responsibilities
Proactively manage complex and evolving diaries for multiple directors across international time zones, balancing multiple priorities
Build trusted working relationships with each executive, understanding their priorities and anticipating future needs
Protect executive time by identifying conflicts, resolving issues before they arise, and ensuring priorities remain aligned to business needs
Manage confidential information with absolute discretion and professionalism
Coordinate meeting requests and day-to-day administration, ensuring timely responses and excellent stakeholder management
Take ownership of all UK and international travel arrangements, creating seamless end-to-end itineraries including flights, accommodation, transfers, meeting schedules, travel documentation, restaurant reservations where appropriate, and contingency planning
Manage executive expenses, purchase orders, and invoice processing accurately and efficiently
Coordinate internal and external meetings across multiple international time zones, liaising with attendees and managing any scheduling changes
Manage meeting logistics, including room bookings, refreshments, agendas, and presentation materials
Prepare clear and engaging presentations using Google Workspace, in line with established templates
Attend meetings, take accurate minutes, and circulate meeting notes and recordings
Support internal communications, presentations, and department updates
Organise conferences and events, including coordinating speakers, arranging restaurant bookings, and managing related logistics
Maintain organised filing systems and documentation across Google Drive
Build excellent relationships with PAs and stakeholders across ITV Studios and internationally
Support the wider International Studios team as needed
Requirements
Significant PA experience supporting senior executives within a fast-paced organisation
Experience managing multiple senior stakeholders and competing priorities
Proven experience coordinating complex international travel
Strong financial administration experience, including expenses, purchase orders, and invoice management
Advanced knowledge of Mac and Google Workspace (Gmail, Calendar, Docs, Sheets and Slides)
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Thinks ahead and anticipates what's needed before being asked
Exceptional organisational skills and attention to detail
Calm, adaptable, and solutions-focused in a fast-changing environment
Demonstrates excellent judgement and can confidently prioritise competing demands
Builds trusted relationships with colleagues at every level
Communicates with warmth, professionalism, and confidence
Naturally collaborative and enjoys working as part of a team
Takes ownership, follows things through, and consistently delivers to a high standard
Maintains complete discretion when handling confidential information
Brings energy, positivity, and a genuine desire to help others succeed
Nice to have:
Experience working within an international environment, including coordinating meetings across multiple time zones
Previous experience within the broadcasting, television, or wider media industry
Experience using Gemini or other AI tools to support day-to-day tasks and improve efficiency
Important Details
Schedule: Occasional early mornings, evenings, or out-of-hours support may be required to accommodate international travel and global teams
About the Company
The successful candidate will become a trusted partner to five senior executives, creating calm from complexity, keeping priorities moving, anticipating challenges before they arise, and helping International Studios operate at its very best.
