About This Role
Supporting a prominent international artist, this Personal Assistant role provides trusted, hands-on assistance with day-to-day life, diary management, travel arrangements, and practical tasks. The position requires excellent judgment, discretion, and bilingual communication skills to work closely with an international studio team and respond calmly to changing priorities.
Responsibilities
- Provide comprehensive day-to-day personal assistance, managing appointments, reservations, errands, purchases, collections, deliveries, and other practical requirements
- Manage the Artist's professional and personal diary, coordinate commitments across time zones, resolve conflicts, and ensure information and arrangements are prepared in advance
- Organise complex domestic and international travel, including flights, accommodation, ground transport, itineraries, visas, and travel documentation; accompany the Artist when required
- Drive the Artist when required and coordinate local transport and logistics
- Provide fluent Japanese-English support, including communication with suppliers, businesses, and service providers, routine translation, and practical arrangements in Japan
- Support the smooth operation of the Artist's residences and liaise with household suppliers, contractors, and service providers where required
- Coordinate closely with studio staff regarding the Artist's schedule, movements, exhibitions, events, and other professional commitments
- Provide practical on-the-ground support during exhibitions, travel, and other busy periods, including managing last-minute changes and resolving issues proactively
- Support charitable, cultural, and other projects associated with the Artist where required
- Maintain absolute discretion and confidentiality regarding the Artist's professional activities, schedule, travel, residences, and private affairs
- Undertake other personal, practical, and administrative assistance reasonably required by the Artist or management and consistent with the nature of the role
Requirements
- Professional fluency in Japanese and English, spoken and written
- Previous experience as a Personal Assistant, Private PA, or in a comparable high-trust support role
- Excellent diary management, organisation, and complex international travel planning skills
- Full, valid driving licence and confidence driving the Artist when required
- Exceptional discretion and sound judgement when handling confidential and sensitive information
- Ability to work independently, anticipate needs, make sensible decisions, and follow tasks through to completion
- Highly responsive, practical, and calm under pressure, with excellent attention to detail
- Strong interpersonal skills and ability to work collaboratively with the Artist, studio team, and external contacts