Personal Assistant

About This Role

This Personal Assistant role involves overseeing the daily coordination of a successful business owner's personal life, residential properties, and active construction and renovation projects. The position is ideal for a self-starter who excels at organizing multiple tasks and ensuring smooth operations, working from a dedicated home office at the principal's residence.

Responsibilities

• Serve as the day-to-day point of contact for several luxury rental properties in Florida, Mexico, Colorado, Spain, and other locations
• Coordinate with architects, contractors, vendors, property managers, and the owner's business leadership to keep projects on schedule
• Track timelines, deliverables, approvals, and communications across all projects
• Coordinate maintenance and service needs at the owner's primary residence
• Serve as a liaison to the property manager and on-site staff at the Mexico property, relaying information and keeping the principal informed
• Support new construction coordination across new business developments in Colorado and Barcelona, with the portfolio expected to grow
• Assist with light coordination related to the principal's boat, including communication with captains, maintenance providers, and service vendors
• Plan and coordinate personal travel, including itineraries, reservations, and ground transportation
• Schedule and manage appointments, including medical appointments
• Handle personal errands and administrative needs as they arise
• Anticipate needs and handle details proactively, with discretion and professionalism

Requirements

• Background in project coordination, personal assistance, property management, design assistance, or a similar field
• Experience coordinating with vendors, contractors, or design and construction professionals is a strong plus
• Excellent written and verbal communication skills
• Self-starter who takes initiative and anticipates needs before being asked
• Highly organized and detail-oriented, with the ability to juggle multiple priorities
• Resourceful, proactive, and a quick problem-solver
• Dependable, motivated, and driven to do excellent work
• Strong judgment and absolute discretion when handling personal and confidential matters
• Comfortable working independently in a home-office environment

Important Details

• Schedule: Monday through Friday, regular business hours, with occasional flexibility based on project needs
• Travel: Less than 25% to the principal's properties to help oversee projects and on-site needs

About the Company

Our client is a successful business owner and entrepreneur with a growing portfolio of homes and an active business schedule.