Personal Assistant

About This Role

This personal assistant role provides comprehensive executive and administrative support to senior leadership. You will manage complex daily calendars, streamline high-level correspondence, facilitate seamless domestic and international travel logistics, and serve as a reliable gatekeeper for incoming requests. Working closely with internal stakeholders and external partners, you will play a critical role in optimizing operational efficiency, ensuring timely execution of key priorities, and maintaining strict confidentiality across all professional and personal matters to support business objectives.

Responsibilities

• Plan and manage frequent and complex international personal travel (including flights, ground transportation, hotels, visas, etc.)
• Manage personal appointments and family schedules
• Proactively handle any travel disruptions or provide effective solutions
• Provide comprehensive secretarial and administrative support, including preparing minutes and reports for the Director and executive team
• Utilize professional knowledge of AI to assist with work tasks

Requirements

• Minimum of 5 years as a Personal Assistant or in a similar role
• Experience managing travel, including familiarity with travel booking platforms and agencies
• Bachelor’s degree with business related disciplines
• Fluent in Cantonese and English, with strong written and verbal communication skills
• A proactive, responsive, responsible, and solutions-oriented mindset
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel), Chinese word processing and AI applications

Nice to have:

• Previous experience in travel agency-related industries