About This Role
This Personal Assistant role supports the senior management office, ensuring its efficient and smooth operation. The position involves handling administrative, operational, and secretarial tasks, as well as coordinating various official and non-official matters for senior management and their families. It suits a highly organized and proactive individual with strong communication skills.
Responsibilities
- Deal with daily administrative, operational, and secretarial tasks of the senior management office, such as screening calls/e-mails, scheduling appointments/meetings, maintaining diaries, file management, coordinating accommodation/travel arrangements, and visa applications to support office operations
- Prepare and translate confidential documents, meeting minutes, reports, presentations, and any other relevant documentation in English, Bahasa Malaysia, and Mandarin in a timely and accurate manner, with proficiency in business writing
- Facilitate communication from the management office to internal and external stakeholders to ensure messages are effectively communicated
- Facilitate the organizing of communication/meeting sessions of senior management with internal/external parties and ensure all meeting sessions are well taken care of
- Coordinate and deal with senior management and family matters (official and non-official) including company events, social activities, school functions, investment portfolio, and any ad hoc requests to ensure tasks are completed in a timely and accurate manner
- Ensure the senior management office, discussion room, and boardroom are constantly well maintained
- Contribute to continuous improvement in your own area of responsibility
Requirements
- Certificate/Diploma/Degree in secretarial, business administration, or equivalent
- At least 5 years' proven experience as a Personal Assistant or similar role, preferably supporting top-level executives
- Office administration and records management skills (SharePoint)
- Proficient in office software and technology, including Microsoft Office Suite
- Exceptional planning, organizational, problem-solving, and multitasking skills
- Detail-oriented with a high level of accuracy
- Good command of spoken and written English, Bahasa Malaysia, and Mandarin
- Discretion and trustworthiness when handling confidential information
- Strong people skills and social skills, able to be tactful and diplomatic interacting with different levels of people
- Ability to work independently and take initiative with a sense of urgency, tolerance, and flexibility
Important Details
- Candidate must be willing to be based at HQ, Shah Alam
