Personal Assistant

About This Role

A Personal Assistant who is smart, well-educated, organised and dependable will support the Chairman in managing professional and personal requirements. This is a high-trust and high-responsibility position requiring excellent communication, discretion, confidentiality, strong follow-up and the ability to manage changing priorities, urgent requirements, travel and responsibilities beyond normal working hours. The candidate will act as a key point of contact between the Chairman and senior executives, clients, business associates, government departments, vendors and other stakeholders.

Responsibilities

• Manage the Chairman's calendar, meetings, appointments and calls
• Prepare schedules, briefs, reminders, documents and presentations
• Track commitments, action points, deadlines and follow-ups
• Handle calls, WhatsApp, emails and correspondence on behalf of the Chairman
• Ensure instructions and commitments are followed through to completion
• Act as a key point of contact for the Chairman
• Coordinate with senior executives, clients, business associates, vendors and external agencies
• Liaise with government departments and other stakeholders when required
• Coordinate meetings, visits and important engagements
• Manage domestic and international travel, including flights, hotels, transportation and itineraries
• Coordinate meetings, events and hospitality arrangements
• Accompany the Chairman during travel and important engagements when required
• Coordinate personal appointments, healthcare requirements and other day-to-day needs
• Maintain important personal and professional documents and records
• Track passport, visa and other document renewals
• Maintain important contact databases and confidential information
• Coordinate guests, visitors, gifting and hospitality requirements

Requirements

• 7+ years of experience in a similar senior-support role
• Age: 35-45 years
• Smart, presentable and professionally groomed
• Graduate with 7+ years of relevant experience
• Prior experience as a Personal Assistant, Executive Assistant or similar support role
• Excellent communication and interpersonal skills
• Languages: English, Hindi and Kannada
• Strong organisational, coordination and follow-up skills
• Good computer skills and familiarity with productivity/AI tools
• Ability to handle confidential information with maturity and discretion
• Willing to work flexible hours and accompany the Chairman for meetings, events and travel
• Looking for a long-term association