About This Role
A Personal Assistant supports the CEO by managing their daily schedule, communications, and administrative tasks, ensuring important matters are handled efficiently and confidentially. This role suits an organized and discreet individual capable of working independently and handling a variety of business and personal matters.
Responsibilities
- Manage and organize the CEO’s daily calendar, meetings, appointments, and schedule
- Coordinate and remind the CEO of important meetings, deadlines, and commitments
- Manage emails, phone calls, messages, and correspondence when required
- Arrange business and personal meetings, restaurant reservations, appointments, and other bookings
- Coordinate travel arrangements, including flights, hotels, transportation, and itineraries
- Prepare letters, emails, reports, presentations, and other documents as requested by the CEO
- Follow up with employees, clients, developers, business partners, suppliers, and other parties on behalf of the CEO
- Assist with personal errands and private matters when required
- Maintain proper organization of important documents, records, and confidential information
- Coordinate with different departments within the company and follow up on tasks assigned by the CEO
- Ensure that important matters are followed up and completed within the required timeframe
- Attend meetings when required and prepare notes, minutes, and follow-up actions
- Handle all confidential company and personal information with the highest level of discretion
- Provide general administrative and operational support to the CEO
- Perform any additional business or personal tasks reasonably assigned by the CEO
Requirements
- Previous experience as a Personal Assistant, Executive Assistant, or similar position is preferred
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Professional appearance and attitude
- High level of confidentiality, loyalty, discretion, and trustworthiness
- Ability to multitask and work effectively under pressure
- Proactive and capable of working independently
- Strong attention to detail and follow-up skills
- Good knowledge of Microsoft Office and general administrative systems
- Fluent English is required
- Flexibility regarding working hours when required
Nice to have:
- Arabic or additional languages
- UAE driving licence