About This Role
This Personal Assistant role provides comprehensive administrative and executive support to the CEO, managing schedules, meetings, communication, and documentation. It suits a highly organized, proactive, and professional candidate with excellent communication and coordination skills.
Responsibilities
- Manage and maintain the CEO's calendar, appointments, meetings, and schedules
- Coordinate internal and external meetings on behalf of the CEO
- Prepare meeting agendas, presentations, reports, documents, and other required materials
- Attend meetings, maintain meeting notes/MOMs, and follow up on assigned action items
- Coordinate with different departments to ensure timely completion of tasks assigned by the CEO
- Monitor important deadlines, commitments, and follow-ups
- Handle emails, calls, messages, and other correspondence on behalf of the CEO when required
- Prepare and maintain daily, weekly, and monthly reports as required
- Coordinate with clients, vendors, partners, senior management, and other stakeholders
- Assist the CEO in tracking business activities, projects, targets, and key priorities
- Conduct research and collect information whenever required for business decisions
- Maintain confidential company and executive information with a high level of discretion
- Coordinate travel arrangements, meetings, events, and other requirements for the CEO
- Ensure timely follow-up on pending tasks and provide regular status updates
- Support the CEO with administrative and operational tasks as required
- Handle multiple priorities efficiently and ensure smooth day-to-day executive coordination
Requirements
- 3-5 years of experience as a Personal Assistant, Executive Assistant, Management Coordinator, or similar role
- Excellent verbal and written communication skills
- Strong organizational and time-management skills
- Ability to manage multiple tasks and priorities simultaneously
- Strong follow-up and coordination skills
- Good knowledge of MS Office / Google Workspace, especially Excel, Word, PowerPoint, and Google Calendar
- Professional email drafting and communication skills
- Strong attention to detail
- Ability to maintain confidentiality and handle sensitive information
- Strong interpersonal and relationship-management skills
- Ability to work independently with minimal supervision
- Good problem-solving and decision-making abilities
- Professional appearance, attitude, and communication style
Important Details
