About This Role
This role involves providing comprehensive administrative and organizational support to a Chief Officer, managing their schedule, communications, and various projects. The position suits a highly organized and discreet individual capable of handling sensitive information and ensuring smooth operations for multiple enterprises under the Chief Officer's oversight.
Responsibilities
- Manage and coordinate the Chief Officer's calendar, including scheduling meetings, appointments, and arranging travel for all businesses under their oversight (Goldhill, SAMG, and any future enterprises) and personal errands
- Anticipate scheduling conflicts and prioritize commitments based on the Chief Officer's objectives
- Screen, manage, and prioritize emails, calls, and other correspondence on behalf of the Chief Officer
- Draft and proofread communications, ensuring accuracy and professionalism
- Act as a liaison between the Chief Officer and internal/external stakeholders
- Prepare agendas, presentations, and materials for meetings
- Take detailed minutes during meetings, track action items, and ensure follow-ups are completed
- Organize domestic and international travel, including flights, accommodations, and itineraries
- Handle last-minute changes and ensure seamless travel experiences
- Assist with the coordination and execution of projects, ensuring deadlines are met
- Supervise the tasks and projects of the team/staff on behalf of the Chief Officer
- Conduct research and prepare reports or summaries as requested
- Handle all information as confidential, and maintain utmost discretion regarding personal and company-related matters from the Chief Officer and top management
- Maintain a high level of professionalism when dealing with private or sensitive matters
- Manage expense reports, reimbursements, and other administrative tasks
- Maintain and organize files, records, and documents
- Build and maintain positive relationships with internal teams, external partners, and key stakeholders
- Represent the Chief Officer in interactions with senior executives, clients, and guests
- Assist in planning and coordinating events or engagements involving the Chief Officer
- Ensure all logistics are handled efficiently
Important Details
- Schedule: Occasional overtime and availability outside regular business hours may be required
- Other conditions: May require accompanying the Chief Officer on trips outside Metro Manila and international travel
