Personal Assistant

About This Role

This Personal Assistant role involves managing and coordinating the Director's daily schedule, appointments, meetings, and travel arrangements, as well as handling confidential documents and business information. The position suits a proactive and detail-oriented individual capable of independent follow-up on tasks.

Responsibilities

• Manage and coordinate the Director's daily schedule, appointments, meetings, and travel arrangements
• Coordinate meeting arrangements, prepare meeting agendas, record meeting minutes, and maintain accurate notes and follow-up action items
• Organise, monitor, and update the Director's to-do lists, reminders, deadlines, and business priorities
• Handle confidential documents, business information, and correspondence with professionalism and discretion

Requirements

• Minimum SPM qualification; candidates with a Diploma or higher qualification will be an advantage
• Previous experience as a Personal Assistant, Administrative Assistant, or in a similar role will be an advantage
• Good command of English and Chinese, both written and spoken
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook or equivalent scheduling tools
• Strong organisational, coordination, and time-management skills
• Responsible, proactive, detail-oriented, and able to follow up on tasks independently
• Able to manage multiple priorities, meet deadlines, and adapt to changing schedules
• High level of integrity and discretion when handling confidential information

Important Details

• Schedule: Able to manage multiple priorities, meet deadlines, and adapt to changing schedules