This full-time Personal Assistant role involves providing comprehensive personal and administrative support to an employer, managing daily activities, schedules, and correspondence. The position suits a responsible, organised, trustworthy, and proactive individual who can efficiently handle personal and professional tasks in a fast-paced environment.
Responsibilities
Manage the employer's daily schedule, calendar, meetings, and appointments
Remind the employer of upcoming appointments, engagements, and important deadlines
Coordinate appointments and reschedule activities when necessary
Plan daily activities and ensure adequate time is allocated for each task
Confirm appointments and communicate relevant details ahead of time
Assist with planning personal and professional engagements
Handle day-to-day administrative duties as assigned by the employer
Prepare, organise, and maintain documents, records, and files
Manage correspondence, including emails, messages, and phone calls, where authorised
Draft simple letters, messages, and other communications when required
Keep track of important documents, personal records, and deadlines
Assist with online bookings, registrations, payments, and reservations as authorised
Maintain an organised record of completed tasks and outstanding assignments
Run errands on behalf of the employer, including shopping, picking up and delivering items, and collecting documents
Coordinate personal appointments, including visits to service providers and other engagements
Assist with purchasing personal items and ensuring that requested items are delivered on time
Coordinate laundry, dry cleaning, deliveries, and other personal services when required
Follow up with vendors and service providers to ensure timely delivery of services
Assist with travel arrangements, including transportation, accommodation, and itinerary preparation
Handle other personal assignments professionally and efficiently
Serve as a point of contact between the employer and relevant individuals or service providers when instructed
Respond to routine enquiries and pass on important information promptly
Follow up on pending requests, appointments, deliveries, and assignments
Provide regular updates on completed tasks, pending matters, and issues requiring the employer's attention
Ensure that instructions are clearly understood and properly executed
Communicate delays or challenges early and suggest practical solutions
Assist with coordinating household-related activities and personal services where applicable
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Follow up with cleaners, maintenance personnel, vendors, and other service providers
Monitor supplies and notify the employer when essential items need replenishment
Help coordinate repairs, maintenance visits, and other household arrangements
Ensure that personal errands and household-related assignments are completed according to the employer's instructions
Coordinate transportation for the employer's appointments and engagements
Assist with planning routes, checking traffic conditions, and allowing sufficient travel time
Arrange airport pickups, drop-offs, and other transportation requirements when needed
Ensure that travel details, bookings, and itineraries are properly organised
Keep accurate records of funds provided for errands and purchases
Submit receipts and provide clear accounts of money spent
Prepare simple expense summaries when requested
Seek approval before making purchases or commitments outside agreed limits
Handle the employer's funds responsibly and maintain accurate records of all transactions
Maintain strict confidentiality regarding the employer's personal affairs, schedules, finances, communications, and private information
Exercise sound judgement when handling sensitive matters
Maintain professional boundaries and treat the employer and others with respect
Protect confidential documents and information from unauthorised access
Demonstrate honesty, reliability, discretion, and accountability at all times
Requirements
Minimum of an SSCE qualification; an OND, HND, or Bachelor's degree is an advantage
Previous experience as a Personal Assistant, Administrative Assistant, Office Assistant, or in a similar role is preferred
Must reside on Lagos Island or within a reasonable commuting distance
Good verbal and written communication skills
Basic computer skills, including the use of Microsoft Word, Excel, email, and online tools
Good organisational and time-management skills
Ability to manage multiple tasks and prioritise responsibilities
Strong attention to detail and good follow-up skills
Must be trustworthy, punctual, respectful, and proactive
Ability to work independently and follow instructions with minimal supervision
Willingness to run errands and move around Lagos when required
Flexibility to accommodate changes in schedules and priorities
Nice to have:
Ability to drive and possession of a valid driver's licence
Important Details
Schedule: Working hours and any occasional weekend or extended-hour requirements will be communicated by the employer
The role may require movement between locations within Lagos to carry out errands and attend appointments
Application Process
Submit your CV, highlighting relevant administrative or personal assistance experience, organisational skills, and availability
Indicate your current residential location and whether you can drive
Applicants with a valid driver's licence should state this in their application
Performance Expectations
Keep the employer's schedule organised and up to date
Complete assigned errands and tasks accurately and within agreed timelines
Provide timely updates on pending and completed assignments
Maintain accurate records of expenses and submit receipts promptly
Ensure appointments, bookings, and travel arrangements are properly coordinated
Follow through on instructions without requiring constant reminders
Maintain confidentiality and demonstrate professional conduct
Communicate challenges early and take initiative in resolving routine issues
Maintain a high standard of organisation, reliability, and personal assistance