About This Role
This full-time position in Quezon City, Metro Manila, provides comprehensive administrative and executive support to an Executive. The Personal Assistant acts as the pivotal point of contact between the Chairman and the broader organization, managing the executive's schedule, communications, and special projects with professionalism and discretion. This role is strategically important to ensuring the Chairman's time is optimized and priorities are efficiently executed.
Responsibilities
- Manage calendar, scheduling meetings, appointments, and travel arrangements while anticipating conflicts and optimizing time allocation
- Serve as the primary point of contact for internal and external stakeholders seeking access to the Chairman, exercising discretion and judgment in prioritizing requests
- Manage the Chairman's email, phone communications, and administrative matters with confidentiality and efficiency
- Maintain detailed records and files while ensuring information security and confidentiality
- Liaise with other departments and external parties to facilitate objectives and priorities
- Handle sensitive and confidential information with absolute discretion and professionalism
- Accompany and travel as required, including domestic and international business trips
- Perform other related duties and responsibilities as may be assigned
Requirements
- Minimum of five (5) years of relevant experience as a Personal Assistant, Nurse, Executive Secretary, or in a similar administrative or support role
- Exceptional organizational and time-management skills, with the ability to effectively prioritize and manage multiple competing demands, exercise sound judgment, maintain confidentiality, and perform efficiently under pressure
- Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and reports
- Demonstrated ability to maintain strict confidentiality and handle sensitive information appropriately
- Proactive approach to problem-solving with strong initiative and the ability to work independently with minimal supervision
- Excellent attention to detail and commitment to accuracy in all administrative tasks
