Personal Assistant

LNT/PA/1851407

• DEIC-L&T Precision Engineering & Systems IC

• L&T Innovation Campus, Powai

• Posted On 05 Sep 2026

• End Date 04 Mar 2027

• Required Experience4 - 6 years

Skills

Knowledge & Posting Location

Secretarial

Minimum Qualification

Masters in Human Resource Management (MHRM)

Job Description

The position functions as an coordinator and support partner to the leader as and when the situation demands.

Kindly find below a comprehensive list of roles and responsibilities:

1. Executive Calendar and Time Management

• Manage the leader's complex and dynamic calendar across multiple businesses.
• Prioritize meetings based on strategic importance, business impact, and urgency.
• Coordinate internal reviews, customer meetings, board discussions, leadership interactions, and external engagements.
• Eliminate scheduling conflicts and ensure optimal utilization of the leader’s time.
• Anticipate travel schedules, review cycles, and critical business events.

2. Meeting Coordination and Governance

• Schedule and coordinate- Leadership reviews

Business unit reviews

Customer meetings

Board and governance meetings

Strategy discussions

Employee interactions

• Prepare agendas, pre-meeting briefs, and supporting documents.
• Capture action items and ensure follow-up with stakeholders.
• Track commitments and monitor closure of actions.

3. Communication Management

• Screen emails, calls, and meeting requests.
• Prioritize communications requiring executive attention.
• Draft and review- Business correspondence

Leadership communications

Customer communications

Internal announcements

Meeting requests and follow-ups

• Represent the leader's office professionally with internal and external stakeholders.

4. Travel and Logistics Management

• Coordinate domestic and international travel.
• Manage flight bookings, hotel reservations, local transportation, and itineraries.
• Ensure visa, travel documents, and expense requirements are met.
• Handle last-minute changes and contingencies.
• Coordinate airport pickups, visitor access, and meeting logistics.

5. Stakeholder Coordination

• Act as the single point of contact for Business heads, Customers, Corporate functions, External partners, Leadership teams.
• Coordinate between various businesses and locations.

6. Board and Leadership Support

• Coordinate approvals and document circulation.
• Maintain confidentiality of sensitive materials.

7. Project and Action Tracking

• Monitor key deliverables across businesses.
• Track commitments made during meetings.
• Follow up with business heads and functional teams.
• Escalate delays where required.

8. Confidentiality and Governance

• Handle sensitive: HR matters, Financial information, Strategic discussions, Customer matters, Organizational decisions.
• Maintain strict confidentiality.
• Ensure compliance with company policies and data protection requirements.

9. Office and Administrative Management

• Maintain organized physical and digital records.
• Manage documentation and filing systems.
• Coordinate office resources and support services.
• Ensure smooth functioning of the office.

10. Employee and Leadership Engagement

• Coordinate employee roundtables.
• Support leadership communication initiatives.
• Facilitate interactions between leadership and employees.

11. Visitor and Protocol Management

• Coordinate visits of – Customers, Senior leaders, Government officials, Industry partners.
• Arrange access permissions, hospitality, meeting rooms, and logistics.
• Manage protocol requirements for senior visitors.

12. Strategic Support

• Provide background information and briefing notes before meetings.
• Anticipate information requirements.
• Maintain awareness of key business priorities.
• Act as a trusted advisor to the leader’s office.
• Support decision-making by ensuring timely availability of information.

Ensure the overall smooth functioning of the office activities both operational and administrative.