Personal Assistant

About This Role

The Personal Assistant provides highly organized and proactive administrative and operational support across multiple businesses, managing daily tasks, communications, and problem-solving. This role involves handling emails, paperwork, billing follow-ups, and coordination tasks related to pharmacy administration, retail operations, and property management.

Responsibilities

• Monitor and organize incoming emails
• Respond to routine inquiries and draft professional replies
• Prioritize urgent messages and follow-ups
• Maintain organized communication records
• Assist with billing tasks and insurance claim follow-ups
• Track invoices, payments, and reimbursement records
• Maintain basic bookkeeping records (expenses, invoices, receipts)
• Assist with organizing financial records for accounting and tax purposes
• Assist with managing online product listings or updates
• Help track online orders and customer inquiries
• Support inventory updates and product descriptions
• Assist with basic website or online store administrative tasks
• Assist with administrative tasks related to store operations
• Help organize shipping records and paperwork
• Support internal documentation and operational processes when needed
• Handle calls related to tenants and property issues
• Coordinate maintenance requests and vendor communications
• Research and identify contractors or service providers when problems arise
• Track and follow up on maintenance and repair tasks
• Manage calendars and appointments
• Schedule calls with vendors, tenants, and service providers
• Track deadlines and ensure tasks are completed on time

Requirements

• Highly organized and proactive

Important Details

• Schedule: flexible hours
• Employment type: part-time
• Work format: Hybrid remote