About This Role
This full-time Personal Assistant role supports a private family in the Bay Area with their daily scheduling, logistics, and household needs. It is ideal for a highly organized, efficient, and thorough individual who enjoys working closely with a family, including older children.
Responsibilities
- Manage and maintain family calendars, appointments, and scheduling, including medical appointments, children's activities, educational commitments, and social engagements
- Coordinate domestic and international travel for the family and extended family, including itineraries, accommodations, and last-minute changes
- Coordinate personal appointments, errands, and day-to-day requests for the family
- Support with gifting, holiday planning, charitable donations, and special projects as needed
- Assist with personal bill payments, insurance claims, and related administrative documentation
- Manage daily mail, packages, returns, and household deliveries
- Source, schedule, and coordinate vendors and service providers, overseeing maintenance visits when appropriate
- Help implement and manage household software, organizational systems, and digital records
- Coordinate with the Estate Manager regarding family visits to other residences and support family events as needed
- Drive the children as requested and assist with activity logistics
- Provide occasional evening, weekend, and travel support as needed, including traveling ahead of the family when requested
- Maintain the family's safety, security, privacy, and confidentiality at all times
Requirements
- Must be local to the Bay Area
- 5+ years of experience as a Personal Assistant in a private household setting
- Highly organized, efficient, and thorough
- Genuine enjoyment of working with and around older children
- Comfortable with a fast-paced schedule and last-minute changes
- Discreet, trustworthy, and adaptable
- Willingness to travel occasionally, including ahead of the family when needed
- A genuinely good-natured, service-oriented approach; no task considered "not my job"
- Legally authorized to work in the US
- Willingness to undergo an in-depth background check
Benefits
- $600 healthcare stipend for the employee
- 401(k) plan
- 2 weeks of PTO
- 5 paid sick days
Application Process
- Final interviews in process
About the Company
DM Estate Staffing is a domestic staffing firm headquartered in Silicon Valley, dedicated to connecting exceptional Private Service Professionals with private clients and family offices across the United States. Built over more than a decade on referrals and repeat clients, the company has grown thoughtfully by finding the right person for the right home. Every member of the recruiting team has worked personally in the homes of prominent private clients, bringing lived experience to every search.