About This Role
This personal assistant role supports the Executive Director and Lead Counsel of a mid-sized plaintiff's law firm, managing both professional and personal administrative tasks. The position suits an organized individual with strong administrative skills and a background in a legal setting, who can proactively identify and resolve conflicts.
Responsibilities
- Provide administrative support to the Executive Director and Lead Counsel, including scheduling meetings, managing calendars, and organizing travel
- Meet daily and weekly with executives to review calendars, project updates, personal scheduling, and travel plans, proactively identifying and resolving potential conflicts
- Manage incoming correspondence, including emails and phone calls, prioritizing and responding as needed
- Supervise the operations of multiple properties (primary, vacation, and rental homes), managing household staff, deliveries, contractors, vendors, and maintenance services
- Coordinate and schedule personal appointments such as fitness, medical, wellness, and beauty, along with overseeing family members' calendars and travel, acting as primary liaison with schools and extracurricular organizations
- Perform financial administration for personal accounts (assisting with bills, insurance policies, tax obligations, credit cards, etc.)
- Process expense reports for the main company credit card, as well as for the Executive Director and Lead Counsel
- Perform other administrative tasks, including office management, as required to support and enhance the firm's operations
- Perform other duties and responsibilities as assigned
Requirements
- Bachelor's degree from a four-year college with an excellent academic background
- Previous experience as a Personal Assistant, preferably in a legal setting
Nice to have:
- Experience with Salesforce
Benefits
- Medical, Dental, Vision, Disability, AD&D Insurance
- 401k Retirement Plan (Competitive Matching and Vesting Schedule)
- Paid Time Off, Paid Sick Leave and Flexible Work Arrangements
- Complimentary Gym Membership
- Commuter Benefits
- Employee Assistance Program
- Opportunities for professional development and career advancement
- A supportive and collaborative work environment along with the opportunity to make a meaningful impact on the efficiency of our legal operations
Important Details
- Work format: three days per week in the office in downtown Chicago and two days of remote work per week
About the Company
Vogelzang Law is a mid-sized plaintiff's law firm in downtown Chicago with over 20 years of experience in mesothelioma and asbestos litigation.
