Personal Assistant

About This Role

Providing high-level administrative support to three executive team members is the core of this Personal Assistant role, based in the company's Auckland studio. This pivotal position acts as a trusted partner to senior leadership, ensuring the smooth coordination of business priorities, stakeholder relationships, and day-to-day operations. It suits an experienced Personal Assistant who thrives in a fast-paced environment and enjoys working closely with senior leaders to drive successful outcomes.

Responsibilities

• Provide proactive day-to-day support to the Managing Director, Chair, and other assigned Principals, including diary management, meeting coordination, travel bookings, expense processing, and timesheet administration
• Support senior leaders to stay well prepared for meetings, presentations, events, and key business activities
• Assist with the coordination of priorities, commitments, and follow-up actions to help ensure key deadlines are met
• Prepare and coordinate correspondence, presentations, reports, and other business documents as required
• Provide administrative support for Board and governance activities, including meeting preparation, logistics, and documentation
• Act as a professional point of contact for internal and external stakeholders, helping facilitate effective communication and coordination
• Build positive working relationships across the practice to support collaboration and the smooth delivery of priorities
• Support client relationship management activities and assist with administrative requirements related to business development opportunities
• Maintain confidentiality and handle sensitive information with discretion and professionalism
• Provide additional administrative, invoicing, and project support as required

Requirements

• 8+ years of relevant experience with at least three years as an Executive/Personal Assistant, ideally within a professional services environment
• Experience supporting senior leaders and working proactively in a fast-paced environment
• Advanced proficiency in Microsoft 365
• Strong organisational skills with the ability to manage multiple tasks and changing priorities
• Excellent written and verbal communication skills, with the ability to prepare professional correspondence and business documents
• Strong relationship-building skills and confidence working with a range of internal and external stakeholders
• A high level of discretion, professionalism, and integrity when handling confidential information
• Strong attention to detail and a commitment to delivering high-quality work
• A positive, adaptable, and solutions-focused approach, with the ability to remain calm when priorities shift