About This Role
Managing the executive's calendar, appointments, and schedules is central to this Personal Assistant role, which also involves coordinating meetings and travel. This position suits a highly organized and trustworthy individual capable of providing proactive administrative support.
Responsibilities
- Manage the executive’s calendar, appointments, meetings, and schedules
- Coordinate meetings, appointments, travel arrangements, and other commitments
- Prepare, organize, and maintain documents, reports, and correspondence
- Handle emails, phone calls, messages, and other communications as needed
- Prepare meeting agendas, take minutes, and follow up on action items
- Coordinate with clients, suppliers, employees, business partners, and other external contacts
- Assist in monitoring deadlines, tasks, and important schedules
- Make travel, hotel, transportation, and event arrangements when required
- Handle confidential and sensitive information with discretion
- Manage personal and business-related errands and requests as assigned
- Assist in preparing presentations, reports, and other business documents
- Maintain organized digital and physical filing systems
- Monitor and process administrative expenses, reimbursements, and petty cash when assigned
- Conduct research and gather information needed for business or personal decisions
- Follow up with concerned individuals or departments regarding pending matters
- Anticipate the executive’s needs and provide proactive administrative support
- Perform other administrative and personal tasks as assigned
Requirements
- Bachelor’s degree in Business Administration, Management, Office Administration, or a related field is preferred
- At least 2–3 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office, Google Workspace, and other productivity tools
- Highly organized and detail-oriented
- Trustworthy and able to maintain strict confidentiality
- Willing to start ASAP
Important Details
- Application location: San Martin de Porres, Parañaque City