Personal Assistant

About This Role

This role supports the PA to the Chairman and Group Chief People & Performance Officer (CPPO) and the Finance PA team in a global retailer's executive offices. The Personal Assistant will ensure smooth operations, manage complex schedules, and support senior stakeholders. It is an ideal role for an experienced and highly organised professional.

Responsibilities

• Assist with diary management for senior executives, coordinating meetings, calls, and appointments
• Arrange travel itineraries, including flights, hotels, visas, and medical requirements
• Support the organisation of in-person and virtual events for small and large groups
• Liaise with office management, HR, and IT departments as needed
• Prepare PowerPoint presentations and assist with document formatting
• Collate and submit expenses for the CPPO
• Provide support for non-executive directors’ travel and requirements
• Act as a point of contact for internal and external stakeholders
• Assist other senior PAs within the Grosvenor Street office as required
• Handle ad-hoc administrative tasks and ensure confidentiality at all times

Requirements

• Proven experience completing PA tasks
• Comfortable dealing with Senior Leadership
• Strong organisational skills and ability to manage multiple priorities under pressure
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with Teams, Adobe, and DocuSign
• Excellent interpersonal and communication skills
• Ability to anticipate needs and work proactively
• Professional, diplomatic, and approachable with a “can-do” attitude
• Experience arranging international travel and events

Benefits

• Opportunity to learn from experienced c-suite EAs
• Fantastic long term career opportunities
• Opportunity to work in a prestigious London location
• Join a collaborative and professional team environment