About This Role
Supporting the Chairman's daily operations and managing personal and business administrative tasks is the core of this role. It suits a meticulous and proactive individual capable of autonomous work in a fast-paced environment.
Responsibilities
- Manage the Chairman's calendar, appointments, meetings, and travel arrangements
- Prepare, review, and organize business documents, reports, presentations, and correspondence
- Coordinate meetings, prepare agendas, record action items, and follow up on deliverables
- Support business administration and project coordination across various business units
- Liaise with internal departments and external stakeholders to ensure timely communication and execution of tasks
- Maintain accurate records and ensure proper document management and confidentiality
- Conduct research, compile information, and prepare briefing materials to support business decision-making
- Manage end-to-end travel arrangements, including flight bookings, hotel accommodations, transportation, and visa applications
- Ensure travel itineraries are efficiently planned and aligned with business requirements
- Assist with follow-up on sales inquiries and business correspondence via email
- Support business development initiatives; occasional business travels to explore potential opportunities may be required (estimated 2 times per month)
- Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times
- Perform other executive support duties as assigned by the Chairman & CEO
Requirements
- Diploma / Bachelor or above in Business Administration, Management, Secretarial, or relevant fields
- Minimum 3 years of Executive Assistant experience
- Construction industry background preferred
- Excellent communication & interpersonal skills to liaise with senior management
- Meticulous, proactive, well-organized, and capable of autonomous work
- Advanced MS Office proficiency (Word/Excel/PPT)
- Strict confidentiality awareness and good judgment
- Adaptable to a fast-paced working environment
- Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times
