About This Role
Providing direct support to management through business analysis, strategic schedule planning, supplier engagement, project coordination, and confidential information management is the core of this role. It suits an organised, analytical, commercially aware, proactive, and highly trustworthy individual with the ability to handle sensitive business information with strict discretion.
Responsibilities
- Collect, organise, and analyse business data, sales performance, expenses, purchasing costs, supplier quotations, and other operational information
- Prepare weekly or monthly management reports, dashboards, comparisons, and summaries
- Identify trends, cost-saving opportunities, performance gaps, and operational inefficiencies
- Compare quotations, pricing structures, historical costs, and supplier performance to support management decisions
- Manage management's calendar, appointments, meetings, deadlines, and reminders
- Coordinate internal meetings, external appointments, business trips, accommodation, transport, and itineraries
- Communicate professionally with suppliers, vendors, service providers, and other business contacts
- Request and compare quotations, negotiate pricing and terms within management-approved limits
- Handle sensitive business, financial, supplier, personnel, customer, and management information with strict confidentiality
- Maintain organised and access-controlled records, contracts, reports, correspondence, and management documents
Requirements
- Diploma or Bachelor's degree in Business Administration, Business Analytics, Finance, Economics, Operations Management, Procurement, or a related field
- Preferably 2–5 years of relevant experience in executive assistance, business operations, procurement, reporting, or management support
- Proficient in Microsoft Excel, including formulas, pivot tables, data cleaning, and comparative analysis
- Able to prepare professional PowerPoint presentations, Word documents, reports, and business correspondence
- Excellent written and verbal communication skills in English, Mandarin and Bahasa Malaysia
- Strong organisational skills, attention to detail, time management, and follow-through
- Able to work independently, anticipate management needs, and prioritise competing deadlines
- Commercial awareness, sound judgement, problem-solving ability, and negotiation skills
- Demonstrates honesty, integrity, discretion, and professional maturity
- Willing to sign a confidentiality undertaking and comply with company information-security policies
- Mandarin speaking and writing compulsory
Important Details
- Team: direct support to management
