Personal Assistant

About This Role

Providing comprehensive administrative, business, and personal support to one or two Partners, including senior Partners, as well as a wider group of managers, is the core of this role. The successful candidate will act as an integral member of the support team, managing complex diaries, coordinating meetings and events, and arranging extensive business travel. This position suits a proactive, flexible, and highly professional individual who can confidently manage multiple priorities while delivering exceptional support to Partners, managers, and clients alike.

Responsibilities

• Serve as a key point of contact for both internal and external stakeholders
• Support client and business development activities, including liaising with clients regarding meetings, presentations, and reports
• Maintain accurate client information within internal systems
• Support tenders and bid documents
• Coordinate marketing events and seminar invitations
• Deliver a consistently high standard of client service
• Act as a gatekeeper for Partners, handling correspondence, screening calls, and managing confidential information with discretion and professionalism
• Provide proactive support across a range of operational, financial, and risk management activities
• Monitor emails and respond on behalf of Partners where appropriate
• Manage monthly billing processes
• Raise invoices
• Conduct conflict checks and client onboarding activities
• Maintain risk databases and support finance management processes
• Create and manage documentation
• Ensure materials are on brand
• Take meeting minutes
• Complete expense reporting in a timely manner
• Collaborate closely with internal teams including Recruitment, Marketing, and the Business Support Hub
• Assist with interview coordination
• Provide cover and support for colleagues during periods of absence
• Respond to routine enquiries
• Undertake a variety of general administrative tasks

Requirements

• Strong Microsoft Office and administrative skills
• Excellent organisation, communication, and stakeholder management abilities
• Proactive, adaptable, and able to manage multiple priorities effectively
• High attention to detail and strong problem-solving capability
• Confident working independently and within a team in a fast-paced environment
• Ability to build relationships and influence stakeholders at all levels

Nice to have:

• Experience with business systems such as Outlook, Concur, Workday, CMS, and Intapp