Personal Assistant

About This Role

This role provides comprehensive administrative and personal assistance to the Managing Director, ensuring efficient coordination of documents and schedules. It suits a proactive and organised individual capable of managing various tasks and supporting project teams.

Responsibilities

• Provide administrative and personal assistance to the Managing Director
• Prepare quotations, proposals, invoices, reports, presentations, business letters and other official documents
• Prepare and compile project documentation, tender documents, submission papers and supporting paperwork as required
• Coordinate with the Project Team and relevant departments to obtain information and ensure documents are accurate and submitted on time
• Coordinate work matters, follow up on project updates, deadlines and outstanding tasks
• Arrange meetings, manage schedules and prepare meeting minutes
• Maintain organised records and handle confidential information professionally
• Perform other duties assigned by management

Requirements

• Diploma or Degree in Business Administration or a related field
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Able to prepare quotations, proposals, reports and other business documentation
• Tech-savvy and high knowledge in using AI tools
• Good communication, coordination and multitasking skills
• Proactive, organised, detail-oriented and able to work independently
• Able to communicate in English, Bahasa Malaysia and Mandarin

Nice to have:

• Experience as a Personal Assistant, Executive Assistant or Project Coordinator
• Experience in the solar, engineering or project-based industry