Personal Assistant

About This Role

Supporting the Creative and Brand Image team of a globally recognised luxury fashion and lifestyle brand, this Personal Assistant role provides essential administrative, organisational, and project support across the UK and wider EMEA region. It suits a highly organised, proactive, and detail-oriented administrator who thrives in a fast-paced, creative environment and has a genuine interest in fashion, retail, and creative projects.

Responsibilities

• Provide comprehensive administrative and PA support to the Creative and Brand Image team
• Manage busy calendars, scheduling meetings and coordinating diaries across different time zones
• Support senior stakeholders with expense management, using SAP Concur
• Raise and process purchase orders using SAP Ariba (training can be provided)
• Maintain project trackers, timelines and actions using Monday.com
• Assist with the planning and coordination of team meetings, regional offsites and events
• Support creative projects, including new store openings, renovations and seasonal initiatives
• Coordinate the distribution of creative materials, visual merchandising props and décor to stores across different regions
• Liaise with internal teams, regional stakeholders and external suppliers
• Prepare presentations, reports, spreadsheets and other administrative documentation
• Track deadlines, follow up on outstanding actions and ensure projects remain on schedule
• Support improvements to administrative processes and team efficiency

Requirements

• Previous experience in a PA, Team Assistant, Administrator, Coordinator or similar support role
• Excellent organisational skills and exceptional attention to detail
• Strong diary management and meeting coordination experience
• Confidence supporting multiple stakeholders and managing competing priorities
• Strong Microsoft Office skills, particularly Outlook, Excel and PowerPoint
• Previous experience processing expenses and purchase orders
• A proactive, flexible and solutions-focused approach
• Excellent written and verbal communication skills
• The ability to work independently while contributing to a collaborative team
• A genuine interest in fashion, luxury retail, creative projects or brand environments

Nice to have:

• SAP Concur for expense management
• SAP Ariba for purchase orders
• Monday.com or similar project management platforms
• AI tools, digital content creation or photo-editing software
• Previous experience working within a fashion, luxury, retail or creative business