About This Role
The People Operations Coordinator supports the entire employee lifecycle, handling both front desk reception and coordination for recruiting and onboarding. This position acts as the initial contact for visitors and employees while providing administrative assistance to the People Operations team across candidate experience, new hire integration, and general HR support.
Responsibilities
- Serve as the primary front desk contact, greeting visitors, employees, and candidates professionally
- Manage incoming phone calls, emails, and general office inquiries, directing them to appropriate departments
- Coordinate visitor access, meeting room scheduling, and office logistics
- Maintain a clean, organized, and professional reception and lobby area
- Assist with office administrative tasks such as mail distribution, office supply inventory, and internal communications
- Support the recruiting process by scheduling candidate interviews and coordinating calendars between candidates and hiring managers
- Maintain candidate records and ensure recruiting data is accurate within the applicant tracking system (ATS)
- Assist recruiters with job postings, candidate communications, and recruitment documentation
- Provide a positive candidate experience through timely communication and professional interactions
- Help coordinate recruiting events, career fairs, and hiring initiatives as needed
- Coordinate new hire onboarding activities including preparing documentation, scheduling orientation sessions, and communicating start-day logistics
- Ensure completion of new hire paperwork, employment eligibility verification, and compliance documentation
- Partner with hiring managers, IT, and facilities to ensure new hires have necessary equipment and system access
- Assist with onboarding presentations and orientation sessions
- Maintain employee records and ensure data accuracy within HR systems
- Provide administrative support to the People Operations team for various HR initiatives and programs
- Assist with maintaining employee files and ensuring compliance with company policies and regulatory requirements
- Support employee communications and HR-related inquiries
- Help coordinate employee engagement activities, trainings, and company events
Requirements
- Strong organizational and time management skills with the ability to prioritize multiple tasks
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to handle confidential information with professionalism and discretion
Nice to have:
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field
