About This Role
The Payroll Specialist runs payroll for the whole company and answers employees' questions about their pay slips. This role is for an experienced Payroll Specialist with hands-on experience in Canadian Payroll processing and compliance, strong knowledge of end-to-end payroll processing, statutory deductions, federal and provincial payroll requirements, payroll reconciliations, employee payroll records and Canadian payroll reporting. The candidate will ensure accurate and timely payroll processing while maintaining compliance with applicable Canadian payroll requirements and supporting year-end payroll activities.
Responsibilities
- Process end-to-end payroll for Canadian employees accurately and within defined timelines
- Process regular payroll, overtime, bonuses, commissions, allowances, deductions, and other payroll adjustments
- Calculate and validate applicable statutory deductions, including CPP, EI, and income tax
- Ensure accurate payroll calculations based on employee compensation, benefits, leaves, and other payroll inputs
- Process new hires, employee changes, promotions, salary revisions, transfers, and terminations
- Maintain accurate and confidential employee payroll records
- Review payroll inputs and identify missing, incorrect or inconsistent information before payroll processing
- Perform payroll reconciliations and investigate discrepancies between payroll, HR and accounting records
- Prepare payroll reports and supporting schedules for Finance, HR and management
- Support payroll accounting, including payroll journal entries and reconciliation of payroll-related accounts
- Support preparation and review of T4, T4A, ROE and other applicable payroll documentation
- Manage payroll-related queries from employees and internal stakeholders and ensure timely resolution
- Coordinate with HR, Finance and other internal teams to ensure accurate payroll inputs and timely processing
- Support payroll audits and provide required payroll reports, records and documentation
- Maintain appropriate payroll controls and ensure payroll information is accurate and complete
- Monitor changes in Canadian payroll legislation and support the implementation of relevant payroll updates
- Assist with year-end payroll reconciliation and reporting activities
- Identify opportunities to improve payroll processes, controls, reporting, and operational efficiency
Requirements
- Bachelor's degree in Commerce, Accounting, Finance, Human Resources, Business Administration, or a related field
- 3
-8 years of relevant experience in Canadian Payroll, Payroll Operations or Payroll Administration
- Strong hands-on experience processing Canadian payroll
