About This Role
The Payroll Specialist runs payroll for the whole company and answers employees' questions about their pay slips. This role involves accurately processing weekly employee pay, managing payroll corrections, and generating various reports. It suits a detail-oriented individual with strong organizational skills who can handle year-end tasks and support employees with payroll inquiries.
Responsibilities
- Process weekly payroll for all pay groups
- Prepare information for electronic transfer of payroll funds for the Finance Department
- Generate manual paychecks to correct payroll errors regarding miscalculated hours, incorrect overtime, etc.
- Coordinate and verify all payroll changes for the next week’s payroll by reviewing the weekly change report
- Maintain vacation and paid time off (PTO) accruals, and audit as necessary
- Complete all aspects of wage assignments, garnishments, and verifications
- Create reports from payroll and timekeeping systems as requested by supervisors or other departments
- Audit payroll regularly to identify changes and or discrepancies and provide outcomes to Director
- Coordinate year-end payroll tasks including establishing the next year payroll calendar and completing the year-end checklist for required activities in the system of record
- Maintain a step-by-step procedure manual for payroll and timekeeping system for backup personnel in the event of absence
- Assist Directors/Supervisors with payroll problems and solutions by reviewing punch detail reports for missed punches and overtime hours
- Initiate the termination process in the system and complete all steps on the termination process checklist
- Respond to unemployment claims in the vendor-provided system
- Demonstrate knowledge of all employee benefits (i.e., health, life insurance, dental), banking and credit union, payroll deductions, and general employee queries into similar areas
- Create service requests for the system of record as necessary
- Support learning for new users to payroll and timekeeping systems
- Provide customer service for human resources and payroll
- Perform all other job duties as assigned
Requirements
- Associate degree in Human Resources, Accounting, Finance or in a related field of study or the equivalent of three (3) years of related experience
- Bachelor’s degree preferred
- Minimum three (3) years related work experience including experience with Payroll systems
- Strong technical and computer skills with a working knowledge of payroll processing and a general knowledge of all other human resources functional areas
- Strong organizational skills that include time management, ability to prioritize and manage deadlines, and always maintain confidentiality and discretion
