The Payroll Specialist runs payroll for the whole company and answers employees' questions about their pay slips. This role reports to the Director of Payroll & Accounting and involves processing payroll, assisting with budgeting, and preparing monthly and year-end statements. It also includes benefit administration, annual T4 and other government reporting, and the ongoing set-up, maintenance, and improvement of payroll and budgeting systems.
Responsibilities
Ensure the department maintains compliance with the Ministry of Health and Long Term Care, Generally Accepted Accounting Principles, internal policies/procedures, collective bargaining unit agreements, and Employment Standards
Problem solve and resolve conflicts
Supervise Bookkeepers in payroll processing and preparation of bi-weekly payroll and annual reporting
Demonstrate good knowledge of Collective Agreements, Employment Standards Act, and Labour Relations Act
Conduct regular audits of facility systems, both computerized and supporting manual sub-systems
Participate in annual external audit of facilities
Understand the nature and meaning of quality indicators
Complete payroll and related accounting functions accurately and on time, including:
Setup and maintenance of the facility payroll systems
Assistance with maintenance of group benefits plans
Payroll back-up
Preparation of specific Ministry of Health annual reports
Create payroll journal entries
Preparation of payroll clearing GL account analysis monthly
WSIB, EHT, and other statutory reporting and annual reconciliations
Conduct Annual Payroll Audit
Oversee year-end payroll process and tax forms
Assistance with preparation of budgets, annually and as needed
Assistance with preparation of monthly statements
Perform other duties as assigned or indicated in the Job Task Inventory
Requirements
PCP designation is required
Bachelor's degree in accounting or business administration
Minimum 5 years payroll setup and accounting experience in a unionized environment
Computerized payroll with service bureaus such as ADP or Ceridian, as well as year-end reporting (T4's and summaries, EHT, WSIB, etc.)
Experience with benefit administration
Proficient in MS Office Excel
Experience with training and supporting others, both bookkeepers/accountants and operation/nursing managers
Experience with payroll reporting to 3rd parties such as CRA and the Ministry of Health
Experience with payroll related accounting, reconciliations, and accounts payable
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Ability to interpret Union contracts, Employment Standards Act, policies, and procedures
Sense of responsibility, integrity, and confidentiality
Ability to multi-task
Well-developed interpersonal skills and demonstrated ability to interact efficiently and courteously with residents, public, employees, and volunteers
Ability to demonstrate care in use of supplies and equipment, and the ability to maintain a neat work area
Good organizational skills
Ability to work independently
Must be levelheaded and calm in emergencies
Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one
As a condition of employment, candidates are required to submit documented results of TB testing (within the last six months or within 14 days upon hire) or a chest X-ray (within the last year), as per Public Health requirements
Two supervisory references are required
Travel is required
Nice to have:
Second language an asset
Background in long-term care an asset
Benefits
Employee benefits
Employee perks
Employee and Family Assistance Program
Matching RRSP contribution
Support for personal and professional growth
About the Company
We are passionate about 'Making Every Moment Matter'™.
