About This Role
The Payroll Specialist runs payroll for the whole company and answers employees' questions about their pay slips. This role involves maintaining accurate payroll records, processing bi-weekly payroll, and ensuring compliance with federal and state regulations. The specialist works closely with Human Resources, the hospital scheduler, and third-party payroll services.
Responsibilities
- Process bi-weekly payroll with all related internal and external reporting requirements and payments in a timely, consistent, and accurate manner
- Review timecards in UKG for accuracy and discuss any issues with a department manager, the Controller, or the Human Resource Director
- Ensure all time recorded in Kronos is properly approved by management as defined in the policies and procedures
- Ensure payroll files are reviewed and ready for transmittal by the time determined by the processing bank
- Maintain all payroll and labor related reports and records in an organized and easily retrievable order
- Monitor compliance with hospital timekeeping and payroll related policies and procedures and report discrepancies and non-compliance to the Controller
- Review/record, as appropriate, employee information such as raises, exemptions, miscellaneous deductions, resignations, etc. in order to maintain and update payroll records
- Keep informed about changes in tax and deduction laws that apply to the payroll process
- Accurately complete any Federal and State reports by the specified date due including annual submission of IRS W-2 and associated transmittals; if prepared by third party, ensure accurate and timely filing
- Reconcile any payroll related accounts as requested by the Controller
- Comply with current union and physician contracts to ensure proper payment
- Interact with internal/external auditors and provide payroll information and access to accounting records as requested
- Ensure payroll procedures are followed and suggest updates to policies when needed to the Controller
- Help lead payroll projects such as new payroll software integrations or integrate new workflows
- Update deductions for health insurance and monthly billings
- Work with HR on wage increases and starting wage verification
- Review employees prior to termination for AL payouts and corrections
- Reconcile insurances and other payroll related accounts
- Process employee garnishments
- Assist in training during new employee orientation
- Cross train with Accounts Payable Generalist to assist when necessary
- Complete other duties as assigned by the Controller
Requirements
- Minimum of two years payroll experience preferred
