Payroll Specialist

About This Role

The Payroll Specialist runs payroll for the whole company and answers employees' questions about their pay slips. This role ensures employees are paid correctly while providing clear guidance on payroll, timekeeping, and related policies. It is a great opportunity for someone who enjoys detailed work, solving complex payroll questions, and partnering with employees and leaders to keep an essential process running smoothly.

Responsibilities

• Process and reconcile semi-monthly and bi-weekly payroll, including hours worked, deductions, garnishments, taxes, bonuses, commissions, severance payments, payroll reports, and files submitted to third-party vendors
• Audit payroll and Workday HRIS data, research discrepancies, respond to paycheck and payroll-reporting questions, and escalate issues promptly when needed
• Guide employees and managers on payroll, timekeeping, policies, and applicable requirements
• Create training materials and lead monthly manager payroll and timekeeping training
• Partner with employees, managers, Human Resources, and external vendors to strengthen payroll processes, maintain accurate records, support projects, and deliver reliable service across the organization

Requirements

• 5+ years of payroll processing experience or closely related experience
• Current knowledge of payroll tax laws, human resources practices, and recordkeeping requirements, with the ability to apply them accurately
• Ability to process, balance, document, distribute, and reconcile payroll accurately across semi-monthly and bi-weekly cycles
• Intermediate Microsoft Excel and Word skills, including the ability to use VLOOKUP and PivotTables in Excel
• Strong math, research, and data-analysis skills, with the judgment to identify issues and recommend practical, policy-aligned resolutions
• Clear written and verbal communication skills in English, including the ability to explain payroll information and provide objective guidance to employees and managers
• Ability to organize multiple priorities, respond to changing needs, maintain detailed and accurate records, and protect confidential information
• Bachelor’s degree or equivalent work-related experience
• Comfortable handling sensitive questions with tact, shifting priorities when payroll needs change, and following issues through to a timely and accurate resolution

Nice to have:

• Working knowledge of Workday payroll processing functions
• FCP (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) certification

Benefits

• No-cost employee medical, dental, vision coverage
• Prescription benefits (including mail order)
• Paid holidays and Paid Time Off (PTO)