Payroll Specialist

About This Role

The Payroll Specialist runs payroll for the whole company and answers employees' questions about their pay slips. This role is responsible for the accurate and timely processing of payroll using ADP Workforce Now (WFN) and related ADP systems. It ensures compliance with applicable payroll legislation, company policies, and maintains confidentiality of employee information. The ideal candidate has strong attention to detail, extensive knowledge of Canadian payroll regulations, basic knowledge of US payroll regulations, and hands-on experience with ADP platforms.

Responsibilities

• Process full-cycle payroll (semi-monthly) using ADP Workforce Now (WFN)
• Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions
• Review and validate payroll reports prior to finalization
• Process off-cycle payments, including terminations, adjustments, and retroactive pay
• Ensure compliance with federal and provincial payroll legislation (e.g., CRA regulations, Employment Standards)
• Prepare and reconcile payroll-related reports including T4s, ROEs, and year-end filings
• Maintain up-to-date knowledge of payroll laws and regulatory requirements
• Maintain and update employee records in ADP systems (new hires, terminations, changes)
• Collaborate with HR to ensure employee data accuracy
• Respond to payroll-related inquiries from employees and management
• Perform regular payroll reconciliations (earnings, deductions, benefits)
• Resolve discrepancies and ensure accuracy of payroll data
• Assist in internal and external payroll audits as required
• Administer employee benefits, pension contributions, and other payroll deductions
• Coordinate with benefits providers to ensure accurate deductions and reporting
• Utilize ADP Workforce Now (WFN) and other ADP modules for payroll processing and reporting
• Assist with system updates, testing, and implementation of enhancements if needed
• Generate custom reports as required by Finance or HR teams

Requirements

• Post-secondary education in Accounting, Finance, Business Administration, or related field
• Minimum 2–5 years of payroll processing experience
• Hands-on experience with ADP Workforce Now (WFN) and/or other ADP payroll systems is required
• PCP (Payroll Compliance Practitioner) designation or working towards it is a requirement
• Strong knowledge of Canadian payroll legislation and taxation (CRA guidelines)
• High level of accuracy and attention to detail
• Excellent organizational and time management skills
• Strong communication and customer service skills