Payroll and HRIS Specialist

About This Role

The Payroll and HRIS Specialist is responsible for the accurate, timely, and compliant administration of the company's payroll, benefits, and HRIS functions. This position processes payroll for a multi-state, union and non-union workforce, administers the company's 401(k) plan, and serves as the primary administrator of ADP Workforce Now. The role ensures employees are paid on a timely and accurate basis, maintains data integrity, supports regulatory compliance, and continuously improves payroll and HRIS processes.

Responsibilities

• Prepare and process weekly payroll for approximately 500 multi-state union and non-union employees including new hires, promotions, terminations, garnishments, leaves of absence, taxes, and other payroll changes
• Process annual bonuses and monthly and quarterly commissions
• Ensure compliance with federal, state, and local payroll laws and regulations
• Configure and administer payroll and benefits requirements under applicable Collective Bargaining Agreements and respond to union audit requests
• Administer the company's 401(k) plan, including annual testing, Form 5500 filing, and audit support
• Partner with the HR team to support annual Open Enrollment, including ADP configuration, online enrollment, and vendor file feeds
• Research and resolve payroll discrepancies and respond to employee payroll and compensation inquiries
• Prepare payroll and employment reports and data for internal, regulatory, financial, and audit purposes
• Process benefits invoices on a monthly, quarterly, and annual basis
• Conduct regular payroll, benefits, and HRIS audits to ensure accuracy, compliance, and data integrity
• Partner with Finance to provide payroll data and reporting required for financial close
• Support internal and external audits, including benefits nondiscrimination testing, 401(k), labor union, and internal audits
• Serve as the primary administrator for ADP Workforce Now Payroll and Time & Attendance, including system configuration and upgrades, troubleshooting, data integrity, process documentation, and user support
• Evaluate and improve payroll and HRIS processes to increase accuracy and efficiency, streamline workflows, and reduce manual data entry
• Perform other duties as assigned by management

Requirements

• Bachelor's degree or equivalent work experience
• Minimum of five years of related payroll experience
• Experience with ADP Workforce Now required
• Strong knowledge of payroll practices and applicable federal, state, and local requirements
• Strong verbal, written, and interpersonal communication skills
• Strong organizational skills and attention to detail, with an emphasis on data integrity and accuracy