Payroll Administrator

About This Role

Processing payroll transactions and maintaining accurate records are the core responsibilities of this Payroll Administrator role, which supports the U.S. Payroll team. The role involves ensuring employees are paid accurately and on time across multiple states, resolving inquiries, auditing data, and ensuring compliance with federal, state, and local regulations. This position is ideal for a detail-oriented professional with strong analytical, organizational, and customer service skills who thrives in a collaborative, fast-paced environment.

Responsibilities

• Process payroll-related transactions, including employee direct deposit, tax, and payroll data changes, ensuring accuracy and compliance
• Audit payroll reports and data entry to identify and resolve discrepancies before payroll processing
• Research and respond to employee payroll inquiries, resolving routine issues and escalating more complex matters when appropriate
• Help manage the Payroll Manual Timecard inbox, review requests for completeness, and enter approved manual timecard corrections
• Prepare, process, and distribute manual payroll checks, reversals, and related payroll adjustments
• Provide backup support for Certified Payroll and Prevailing Wage administration
• Maintain accurate payroll records through daily data entry, document management, and filing
• Assist with payroll balancing, reconciliation, and payroll quality control activities
• Maintain payroll documentation, standard operating procedures, and process documentation to support consistent payroll operations
• Partner with Human Resources, Benefits, Finance, and other internal stakeholders to resolve payroll-related questions and ensure accurate payroll processing
• Support payroll process improvements and contribute to enhancing payroll procedures and operational efficiency
• Perform other payroll and administrative duties as assigned

Requirements

• Experience processing payroll using automated payroll and timekeeping systems
• Experience with multi-state payroll processing and payroll compliance
• Working knowledge of federal, state, and local payroll laws and regulations
• Knowledge of Fair Labor Standards Act (FLSA) requirements
• Strong attention to detail with excellent analytical and problem-solving skills
• Ability to prioritize competing deadlines while maintaining a high degree of accuracy in a fast-paced environment
• Excellent customer service, interpersonal, written, and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities and repetitive tasks
• Demonstrates professionalism, confidentiality, discretion, and sound judgment when handling sensitive employee information