About This Role
This paralegal role is for a hardworking and dependable professional seeking a long-term position within a boutique firm specializing in estate planning, probate, trust administration, and estate litigation. The ideal candidate will support attorneys through all phases of a matter, gaining experience in both transactional and litigation work, while providing compassionate service to clients during difficult times.
Responsibilities
- Communicate with clients, witnesses, opposing counsel, and court staff with professionalism and sensitivity
- Conduct client calls and help gather asset, family, and case information
- Prepare and file probate petitions, Judicial Council forms, inventories and appraisals, and accountings for attorney review
- Prepare and send required notices, including Notices of Petition to Administer Estate, and arrange publication
- Review probate examiner notes and tentative rulings, and help prepare responses
- Support trust administrations from start to finish, including required notices, and coordination with financial institutions, appraisers, CPAs, and other professionals
- Assist with estate litigation by drafting discovery, preparing pleadings, memoranda, and briefs for attorney review, and organizing exhibits and case files
- Prepare and serve subpoenas, and coordinate with process servers and court reporters
- Summarize deposition transcripts and organize document productions
- Prepare hearing and trial binders, exhibit lists, and witness lists
- Attend hearings, depositions, and mediations with attorneys and take detailed notes
- Conduct legal research on Westlaw and factual investigation, including public records and court dockets, as directed
- Manage court filings, e-filing, attorney calendars, and deadline tracking
- Keep case files and the case management system well organized, current, and ready for review
- Track time accurately and assist with billing entries
- Provide general administrative support, including answering phones and scheduling client appointments
Requirements
- Meets California paralegal qualification requirements under Business & Professions Code 6450
- 2+ years of paralegal experience preferred; estate planning, probate, or trust experience is a strong plus
- Familiarity with California court procedures, Judicial Council forms, and e-filing
- Strong research skills on Westlaw
- Proficient in Microsoft Office and Adobe Acrobat
- Excellent written and verbal communication skills
- Highly organized, with strong document management and attention to detail
- Hardworking, reliable, and comfortable working under deadlines
- Emotionally intelligent, patient, and compassionate with clients in difficult circumstances
- Looking for a long-term position and committed to growing with one team
Benefits
- Health insurance
- Bonus potential
- Paid time off (vacation and sick time)
- Paid parking
- A stable, long-term position with a firm that values loyalty
- Ongoing mentorship and support
- A positive, collaborative team where your work is truly valued
Important Details
- Schedule: Monday through Friday
Application Process
- Submit your resume
- Submit a thoughtful cover letter sharing why you’re looking for a long-term role and what draws you to supporting clients in estate and probate matters
About the Company
Vistas Law Group, LLP is a boutique firm specializing in estate planning, probate, trust administration, and estate litigation. The firm is a close-knit team built on loyalty, steadiness, and mutual respect, valuing open communication, professionalism, and a shared commitment to exceptional client service.
