About the role
Job Roles & Responsibilities
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SAP S4/HANA Administrative Support:
- Assist in the routing and tracking of Management System Reviews (MSR) and Business Cases (BC) for the signatures of the EWG Leadership Team.
- Systematically monitor, log, and document all routed operational files.
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Procurement & Purchase Requisition (PR) Management:
- Create Purchase Requisitions (PRs) for OPEX items (e.g., chemicals, contractual manpower, janitorial and security services, repair & maintenance, laboratory costs, sewer costs, inventory items, etc.) and assigned CAPEX projects.
- Consistently monitor PR status in the system and actively follow up on approvals and releases.
- Maintain comprehensive tracking records for all PRs created and released, turning over released PRs to the respective TechOps project proponents.
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Finance & Vendor Payment Processing:
- Perform payment parking for supplier S4/HANA invoices.
- Monitor and track payment progress to ensure timely vendor transactions.
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General Departmental Support:
- Provide ad-hoc administrative and operational support tasks assigned by the TechOps HQ leadership.
Job Qualifications
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Education: Bachelor’s degree or at least a 4-year college graduate in Business Administration, Office Management, or any related field.
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Experience: 1 to 2 years of experience in administrative support, office operations, or procurement tracking. Hands-on experience in document handling, data encoding, and coordination tasks is preferred.
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Technical Skills:
- Proficient in MS Excel (working knowledge of XLOOKUP, PivotTables, and data consolidation formulas).
- Familiar with shared drives (OneDrive, SharePoint) for cloud document management.
- SAP S4/HANA experience is a strong advantage.
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Soft Skills & Core Competencies:
- High attention to detail and accuracy in document tracking and data entry.
- Strong written and verbal communication skills for cross-functional and vendor correspondence.
- Excellent time management skills with the ability to prioritize tasks in a fast-paced environment.
- Proactive problem-solver with strong organization skills and a reliable work et
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