Operations Specialist (Real Estate)

I’m helping Globaltize find a top candidate to join their team full-time for the role of Operations Specialist (Real Estate) .

You will drive operational excellence by managing key administrative and client-facing systems.

Compensation:

USD 12/hour

Location:

Remote (for residents of Argentina, Bolivia, Brazil, Colombia, Ecuador, El Salvador, Guatemala, Honduras, Nicaragua, Panama, Paraguay, Peru, and Uruguay)

Mission of Globaltize:

"Our mission is to connect businesses with exceptional global talent, fostering growth, efficiency, and lasting partnerships"

What makes you a strong candidate:

• You are proficient in Vendor management, Project management, Process improvement, Operations support, Google Sheets.
• You have the potential to develop in Social media management, Real estate project management, Property management, Executive assistance.
• English - Fully fluent

Responsibilities and more:

Job Details:

• Job Title: Executive & Operations Assistant (Property Management / HOA Administration).
• Work Hours/Schedule: Flexible, open to Part-Time (20 hrs/week) or Full-Time (40 hrs/week), Pacific Time (PT) alignment required.
• Location: Remote, Latin America.

Company Overview:

• This is a boutique property management company based in Sacramento, California, specializing in homeowners associations (HOAs) and hot water associations.
• It is a small, owner-led business with a big appetite for growth.
• The culture reflects hard work, loyalty, high service standards, and a real respect for people who bring solutions to the table.
• The owner is looking to step back from day-to-day tasks to focus on growing the business.
• The role involves being the primary client-facing voice, keeping systems tight, and taking administrative weight off the owner's plate.

Key Responsibilities:

• Serve as the front-line voice for homeowners and board members, answering calls and emails with a professional, empathetic tone and diligent follow-up.
• Attend association board meetings via Zoom, take clear minutes, and organize follow-up action items.
• Track and manage critical board election timelines, governance schedules, and regulatory deadlines across multiple associations.
• Contact contractors and vendors to solicit, collect, and organize competitive bids for maintenance and projects.
• Build and maintain clean, functional spreadsheets to track projects, vendor bids, election milestones, and property data.
• Perform regular bank reconciliations and basic financial tracking to support office accounting.
• Handle general office administration, task management, and document organization, working directly with company leadership.

Must-Have Requirements:

• Minimum 5 years of verifiable work experience directly supporting US-based clients or companies.
• Bachelor's Degree.
• Exceptional written and verbal English, with a confident, professional phone demeanor for client-facing support.
• Hands-on experience creating and maintaining clean, functional spreadsheets (Excel/Google Sheets).
• Proven track record in administrative assistant, office manager, or operations support roles.
• Detail-oriented, quick learner, and able to juggle multiple moving parts without dropping the ball.

Nice-to-Have Requirements:

• Fluency in Spanish for communicating with Spanish-speaking clients and vendors.
• Background in property management, real estate, or HOA/association administration.
• Basic bookkeeping, accounting, or business finance knowledge.
• Experience with CRM platforms (HubSpot, Salesforce) or property management software (Buildium/ManageBuilding).
• Prior experience as an Executive Assistant supporting business owners or executives.
• Social media management skills to support future real estate marketing initiatives.
• A proactive mindset that spots bottlenecks and suggests improvements.

Job benefits:

• Fully Remote Roles (work from home)
• High Pay
• Paid Time Off
• Bonuses
• Sick / Emergency Days as needed

Your potential leader:

• Diego Fernando Alvarado - HR & Recruitment Specialist

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