Operations Director

About This Role

Directing the operations of Rancho Los Cerritos, a recognized museum and historical site, is the core of this role. The Operations Director will manage day-to-day site use, major projects, HR tasks, compliance, and staff management policies, working as part of a collaborative administrative leadership team. This position suits a creative and sustainable manager who can work effectively on a tight budget.

Responsibilities

• Lead the day-to-day operations of the historic site, working closely with the Facilities Supervisor, Horticulturalist, the Interpretation Team, and the Site Use staff to ensure the site is appropriately staffed, resourced, and secured for ongoing visitor and staff needs
• Project manage all major operations projects and report to the Executive Director on all project activities
• Direct the development and implementation of policies and procedures in compliance with governmental regulations and best practices
• Oversee the general maintenance and repairs of the historic site facilities and grounds with the Facilities Supervisor, Horticulturalist, and the Education and Public Programs Manager
• Oversee onsite IT staff and IT consultants
• Implement and train staff on emergency preparedness plans and ongoing preventative maintenance programs for security, fire/life safety, and all mechanical systems
• Update, and if necessary, create an Injury & Illness Prevention Plan, Emergency Response & Recovery Plan, and other safety plans
• Support the Executive Director in the creation of the site
• Work with the Executive Director and Senior Management Team to lead, motivate, and develop staff
• Partner with the Human Resources Consultant and Bookkeeper in the administration of relevant disciplines to include talent management, employee relations, employee engagement, employee compensation and benefits, performance management, learning/development opportunities to attract and retain talent
• Ensure the Employee Handbook is kept up to date and keep employees informed of changes
• Work with the Executive Director to coordinate the performance review process and make recommendations for merit increases to the Executive Director
• Work with the Executive Director to plan and coordinate regular staff meetings
• Assist the Executive Director in the creation of the annual budget for Board approval
• Maintain, approve, and facilitate expenditures to stay within the operational budget
• Maintain detailed records of finances
• Work with the Executive Assistant to ensure purchasing and sales align with annual budget goals
• Oversee and provide support for the Site Use Team to ensure site rentals and site use align with annual budget goals and take into consideration the site
• Work closely with the Executive Director and the Board of Directors on long-range planning for the organization, including interpretive plans, emergency plans, strategic plans, and site-wide capital improvement plans