Operations Coordinator

About This Role

Supporting the Plumbing Services team by providing cross-functional assistance to Operations, Sales, and Leadership is the core of this role. The Operations Coordinator will handle billing support, project coordination, customer service, document management, reporting, and process improvement initiatives to enhance operational effectiveness. This position suits a candidate who excels at completing day-to-day operational and administrative tasks efficiently and enjoys variety in their work.

Responsibilities

• Support the Sales Team
• Attend and assist with Daily Service Coordination Meetings
• Review contracts of Bid Packets
• Provide project support including proposals and estimates, WIP and job status, and financial reporting
• Handle collections, expense tracking and reporting, and Bloom Growth Coordination and Support
• Provide billing, A/R, and A/P Support
• Work on Month End Reporting and Financial Reporting for Operations
• Assist and support the Project Manager
• Understand and assist in driving the project schedule
• Manage supplies and resources to ensure tasks are completed in a timely manner within the project schedule
• Manage sub-contractors by creating purchase orders and schedules
• Plan and attend meetings, assisting in the organization of projects
• Oversee deadlines and workflow
• Identify ways to increase profitability and reduce costs by setting percentage completion markers
• Review contract scope/terms and conditions to ensure full awareness of risk and expectations

Requirements

• Excellent verbal and written communication skills
• Ability to provide guidance, feedback, and encouragement for achieving goals
• Ability to manage daily activities and needs of the entire team
• Ability to multitask and effectively manage time
• At least 21 years of age for positions requiring participation in the company’s fleet program

Benefits

• Competitive benefits package, including medical, dental, and vision insurance
• Life and disability insurance
• Paid time off
• 401(k) retirement savings plan with discretionary company match
• Opportunities to learn, develop, and enhance skills and abilities

About the Company

The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. They are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location.